TO: Yvonne Wilson, Chair of the Librarians Association of the University of California, Irvine (LAUC-I)
FROM: LAUC-I Program Committee
RE: 1998/99 Annual Report
DATE: September 8, 1999
LAUC-I Program Committee 1998/99
I. Members:II. Charge:
According to the LAUC-I Handbook, the standing charge for this committee is:
"Develop, organize, advertise, and coordinate programs of interest to Librarianship for presentation to the membership and to the Library community at large. Submit proposals for such programs to the LAUC-I Executive Board."
In addition, the specific charges for the 1998/99 academic year are:
1. Elect a chair before October 31, 1998. The committee shall meet at least quarterly, or more often, as determined by the chair of the committee. (LAUC-I Bylaws).
2. Develop a proposal for a LAUC-I Spring Program to take place during April or May. Present the program proposal to the LAUC-I Executive Board by February 22, 1999 for discussion at the Executive Board meeting on March 1, 1999. The Executive Board recommends polling LAUC-I members and other campus LAUC divisions for program ideas.
3. Facilitate information sharing among librarians who receive professional development support by scheduling two Brown Bag meetings. The first Brown Bag will be scheduled in the month of February to share information about the American Library Association Mid-Winter Meeting and any other local, regional or national conferences attended by UCI Librarians in the previous six months. The second Brown Bag will be scheduled in July to share information about the ACRL Annual Conference, ALA Annual Conference, MLA Annual Conference, SLA Annual Conference and any other local, regional or national conferences attended by UCI librarians. The Professional Development Committee will co-sponsor the Brown Bags. The Program Committee will coordinate the work of both committees in sponsoring the Brown Bags.
4. Submit an annual report to the LAUC-I Chair by September 7, 1999 (revised from August 1, 1999) [extension granted to September 8, 1999] summarizing the Committee's activities for 1998/99 using the report format below.
III. Summary of Action Items
A. Charges completed (following numbering scheme of specific charges listed above):
Charge 1. Elect chair
Dawn Anderson and April Love were elected co-chairs through e-mail discussion, and the Committee met for the first time for the 1998/99 year on November 25, 1999.
Charge 2. Spring Program
The committee discussed two major possible topics, and chose the topic of the interrelationship of the California Digital Library (CDL), the Library of California, and cooperative arrangements among libraries of all types in Southern California. The committee decided to advertise the program to a diverse audience including academic (UC, CSU, Community Colleges), public, school, and special librarians. The program proposal was presented to the LAUC-I Executive Board on January 25, 1999. The proposal was approved with suggestions for speakers, content, etc. from the Board. The Program was titled "Stone Soup or Too Many Chefs: The Future of Cooperation in California Libraries", and took place April 30, 1999 in the UCI Student Center. Please see Appendix A for a summary of the program, results of the program evaluation survey, and a report of costs.
Charge 3. Brown Bag Meetings
See below (not completed)
Charge 4. Report
Completed September 8, 1999 [extension granted by Yvonne Wilson].
B. Charges not complete
Charge 3. Brown Bag Meetings
The Program Committee discussed at various times scheduling brown bag meetings for sharing of professional activity information by librarians who received funding through the LAUC-I Professional Development Committee. In January and February, the Program Committee was involved in the major effort of developing and planning the Spring Program, and unfortunately, plans were delayed for a February Brown Bag. When discussions were had by e-mail about scheduling a July or August Brown Bag, vacation schedules (both of Committee members and of LAUC-I members) were prohibitive in arriving at a viable date.
During discussions of the Brown Bags, the Committee speculated about possible alternative avenues for sharing knowledge gained at funded professional activities. We would like to discuss this matter further with the Professional Development Committee and go forward with Brown Bag plans for 99/00 and/or implementation of alternative forum/fora. The Committee fully supports the sharing of knowledge among LAUC-I members, and the UCI Libraries as a whole, as a valuable part of our working relationships, and looks forward to organizing the effort in the year to come. In the following section, recommendations to further this effort are listed.
IV. Recommendations for action in 99/00
A. Programs
The Spring Program, "Stone Soup or Too Many Chefs", was very successful (see Appendix A, and we believe this success should be built upon with another Spring Program. Polling of the LAUC-I membership could provide valuable ideas for programs.
B. Brown Bags and/or Alternative Avenues for Sharing Professional Development
The Program Committee would like to meet with the Professional Development Committee to plan and implement a successful program to support sharing of information gained by LAUC-I members during professional activities (especially those funded through LAUC-I). By November 15, 1999, the Program Committee would like to meet with the Professional Development Committee to discuss this. The Program Committee recommends that the dates for Brown Bags or other such gatherings be established and announced well in advance to avoid scheduling problems.
The Program Committee also discussed at one point the possibility of co-sponsoring an internal workshop discussing research and research funding opportunities and processes. We would like to explore this idea and/or similar opportunities to support such workshops.
V. Attachments
A. Summary of Spring Program, "Stone Soup or Too Many Chefs?", with results of program evaluations, and report of costs.
LAUC-I Program Committee 1998/99 Annual Report
Appendix A
Summary of Spring Program, "Stone Soup or Too Many Chefs?", with Results of Program Evaluations, Report of Costs
The LAUC-I Spring Program, "Stone Soup or Too Many Chefs?:
The Future of Cooperation in California Libraries" was very well attended by library staff from academic, school, public, and special libraries. A total of 54 people attended. Program evaluations indicated a positive response to the program. For detailes about "Stone Soup", please see the copies at the end of this appendix of the original announcement and the program/schedule for the event for details about the program.
Overview of Costs
|
Speakers' Transportation |
$ 513.00 |
|
Speakers' Lodging |
96.12 |
|
Speakers' Meals (outside of program) |
18.98 |
|
Photocopying Services |
69.60 |
|
Catering |
1190.64 |
|
Monarch Bay B Room Fee |
164.00 |
|
Parking Fee |
154.00 |
|
Name Badges, Paper supplies, Disposable Camera |
45.83 |
|
Total of Expenditures |
$ 2252.17 |
|
Registration Fees Collected |
$ 1088.00 |
|
Net Cost to LAUC-I |
$ 1164.17 |
Results of Program Evaluations:
25 (69.4%) rated the program as a 1
9 (25%) rated the program as a 2
1 (2.78%) rated the program between 2 and 3
1 (2.78%) rated the program as a 3
0 rated the program more poorly than 3
26 indicated "Very useful"
9 indicated "Somewhat Useful"
0 indicated "Barely Useful" or "Not Useful"
1 person did not respond
Topic (17)
Excellent Speakers (14)
Well organized (9)
Question and Answer Session (6)
Food (5)
Mixed Audience (4)
Location (2)
Dialogue (1)
Handouts (1)
Wish there were more community college librarians.
Long period for Q&A.
No coffee after the food (minor)
Elitist attitude among UC librarians
Elitism
Initiatives (?)
Barbara Will
No hard copies of some of Barbara Will's presentation slides
Why not more school librarians at meeting?
Very/Extremely well organized (3)
Parking and lunch done well
Very timely/ needed more public librarians to attend
Thanks for a good program
Excellent. Document sharing great.
The Librarians Association of the University of California, Irvine presents:
Moderator: Angela Yang, Outreach Services Librarian, University of California, Irvine
Program Schedule
9:00 - 10:00 am Registration, continental breakfast (breakfast available until 11:00 am)
10:00 - 10:15 am Welcome (Judy Kaufman, Assistant University Librarian for Personnel and Administration, UCI)
Introduction (Angela Yang)
10:15 - 10:55 am Barbara Will of the California State Library will discuss the future of the Library of California
10:55 - 11:35 am Gary Lawrence of the California Digital Library (CDL) will discuss the role of CDL in the University of California as well as the larger California library environment
11:35 am- 12:00n Break, light lunch is served
12:00 - 12:40 pm Tammy Dearie will discuss the case of the San Diego Circuit, a multi-type consortium in its second year
12:40 - 1:30 pm Question and Answer to panel of speakers/ moderated discussion. Program ends at 1:30, but discussion may run over time
After-Program Activities
2:00 - 2:30 pm Demonstration of the Library of California Web Page (http://www.library.ca.gov/html/loc.html ) and the California Digital Library web presence and resources (CDL home page is http://www.cdlib.org).
Location: Technology Enhanced Classroom, Main Library
1:30- ? Take a self-guided tour of the Main Library and/or Science Library or
Visit the fair taking place on the "Ring Walk" on the other side of the Student Center.
The Librarians Association of the University of California, Irvine presents:
Speakers:
Gary Lawrence, California Digital Library on the CDL
Barbara Will, California State Library on the future of the Library of California
In an environment of more and more information to collect, less and less resources to do it, and the added factor of electronic formats, libraries need to take a hard look at new strategies of sharing resources and distributing collecting responsibilities to avoid homogenized collections and to meet the needs of our patrons. Is this an ideal time to increase cooperation for the greater good, or could we "spoil the broth" with so many involved? Please join us to learn more about the major players and factors shaping the future of library cooperation in California, and to discuss the pros and cons of increased cooperation.