LAUC-I General Membership Meeting March 8, 1999 ML 570 Present: Palmer, Horn, Eicchorn, Ariel, Broidy, Kjaer, Wilson, Shahid, Womack, Urrizola, Woo, Kaufman, Kaufman, Anderson, Ford, Collins, Tanji, Gelfand, Love, Clark 1. The LAUC-I General Membership warmly welcomed Manuel Urrizola, a new librarian in the Catalog Department. 2. Agenda Review 3. Approval of Minutes Ford moved, Broidy seconded. Minutes approved. 4. Announcements. a. Progress of the proposal to add steps to the salary series; it is available at the LAUC website. The proposal has been submitted to Judson King, UCOP. Kari Lucas is still in the process of identifying and appointing a small delegation that will be meeting with UCOP. Background info: The issue of librarian salary series increases came up as an agenda topic at the Council of Executive Vice Chancellors (though not due to any special request by LAUC); action was deferred until April's meeting since there was not enough information. The proposal has also gone to University Committee on Libraries (UCOL). John King is the chair. They are endorsing the proposal unofficially. Send any comments or questions to C. Palmer; she will be attending a LAUC Executive Board meeting on Friday. b. LAUC Executive Board Meeting in Oakland on Friday. Agenda topics: Bylaws revisions c. LAUC Spring Assembly, Wed. May 26, 1999, UC Riverside -Performance evaluation and expectation of librarians may be a major topic. d. Professional Development Committee -LAUC-I PDC met to discuss 7 LAUC research proposals submitted; $30,000 available for research grants -LAUC PDC is meeting in Oakland on Wednesday -Tim McAdam (Chair of LAUC-I PDC) sent LAUC-I an email to submit professional development requests that you have not previously requested for the 2nd round of requests. ACTION: CP will ask Tim to clarify the purpose of the 2nd call for professional development funds Survey: Tim will be distributing a copy of the professional development guidelines and will put it on the LAUC-I website. The survey changes are due soon. e. Joe Schwab Survey. Kaufman reported that they are in the same stage as when GM reported on the State of the Library Address. Schwab will lead town meetings f. LAUC-I Program. April 30th , Monarch Bay A, UCI Student Center. Registration: 9-10am. Program 10:00-1:30 Refreshments served. Stone Soup or Too Many Chefs?: The Future of Cooperation in California Libraries Speakers from the California State Library, California Digital Library, and UCSD (re the San Diego Circuit) will discuss new strategies for sharing resources and future cooperation within California on emerging digital resources. 5. Academic Senate Committee Report(s) Committee on Educational Policy (Kathryn Kjaer) This committee deals with policy, especially in regard to undergraduate education. Highlights: -2 departments are changing their names: Politics & Society will become Political Science Psychobiology will become Neurobiology & Behavior -California Virtual University (http://california.edu) is being put together for distance education through California colleges and universities. There are no degrees granted through this "university" at this time. The courses online are primarily for extension students. Some concerns of the committee: -How much of a student's education can be conducted online and still maintain quality education. -There needs to be engagement between the student and faculty members, as well as student peer interactions. -Discussion about the quality of education might be diminished on the web or should it be encouraged in faculty? -Enrollment is high, but attendance is lower. Students feel that they can participate in other ways, so the Virtual University fills this gap. -Another issue is whether faculty will continue to update and improve their curriculum on the web. Key factor is the library's role in supporting this. There are commercial firms that sell notes to students. Apparently, the people that sell the notes are TA; not necessarily TAs for that particular course. The issues for CEP is that it is out of bounds for a TA to sell notes for a class that s/he is hired to teach. Women's Studies underwent an external review. Recommendation that it become a full-fledged department and no longer a IDP What criteria does UCI use in order to make the determination on whether to change a program into a department. Ariel: There is a great deal of interest in becoming a department, and there are others who feel that it should remain an interdisciplinary program for intellectually and political reasons. The current EVC wants the IDPs wants them to be institutionalized into a School. -School of Engineering. They want the breadth requirements (specifically the language) to be reduced. Engineering is finding it difficult to graduate students given all the requirements. Currently 4 quarters of languages Asking for the 4th quarter be dropped. Comparing to other UCs, UCI has more requirements. Another argument is to extend the program; make it a 5-year undergraduate program. 5. Criteria for Librarian Personnel Action: Proposal for Disposition CP thanked the LAUC-I Academic Librarianship Committee for their work on the Criteria Document. Criteria document is on the LAUC-I homepage; URL is: http://sun3.lib.uci.edu/~eyeghiay/LAUC-I/LAUCI/criteria99.html Status of this document: It is an advisory document. It is not a ruling document; it merely seeks to interpret official documents that govern the library review process; seeks to provide background and interpretation of APM. Handout distributed: Issues that were identified last February 1998 and that are still outstanding. Pages 4-6 - transcription of the notes from the LAUC-I meeting Issues outstanding: A. Criteria 1-IV -Balance -Excellence in Criteria I -Experience at each step -Relationship between activities in Criteria I and activities in Criteria II-IV. B. Concept of career plateau C. Criteria for Librarian V: Definition of excellence D. Procedural Issues -Uses of short form -Personnel review within context of goal setting process for individual Background/Environmental Information: 1. Procedures Because of the delegation of authority for final decision in librarian reviews to the University Librarian, Judy Kaufman is revising "Academic Personnel Procedures for Librarians" in consultation with: -Administration Team -Office of Academic Personnel -LAUC-I -Review initiators -Union LAUC-I will review revised procedures at April 12, 1999 General Membership Meeting. 2. LAUC -Proposal to Add Steps VI-IX to the Librarian Salary Series http://www.ucop.edu/lauc/libprop.html -LAUC Spring Assembly: Proposed Program Topic: Discussion of Performance Expectations and Evaluations of Librarians Spring Assembly Date: Wednesday, 26 May 1999, UC Riverside 3. LAUC-I/Academic Librarianship Committee -ALC will facilitate meeting in May with new UL to discuss review philosophy -Focus on: -concept of balance between criteria I activities and criteria II-IV activities -expectation of level of activity in each criteria at each step -relationship between Criteria I and Criteria II-IV activities -concept of career plateau (particularly at the Assoc. Lib VII level). Q: Will there be some clarity about the delegation of review responsibilities to the UL. JK responded that will be clarify by July 1st. LAUC-I Executive Board proposes filing report with the understanding that specific sections identified will be revised to reflect the changing environment. Parliamentary definition of filing (informational purposes; available for revisions when warranted) vs. adopt (which means we would have to follow it; adopted document binds members to everything in the report). Next year - it would be worthwhile to revise the LAUC-I Bylaws. Discussion ensued: -some concern that if this is not adopted it will not carry the same weight and be considered by everyone in LAUC-I -the expectation in the next step to adopt the Criteria at a future date -CP thinks we would never adopt a document; we would adopt resolutions or recommendations that would be separate that could be filed or adopted. -The problem is that if it does not bind our behavior; then LRC can ignore it. -Filing a document will mean that it will continue to be an advisory document; this is not an official document JK: If ULs agreed, documents could be official and binding if there was consensus; this would be the ideal to create documents that have been approved and adopted ultimately. The beginning of the next review cycle- September for adoption of the Criteria document. There should have been common use of it. You need every decision maker to agree that it is binding Now it is a possibility. At other campuses, the EVC has agreed to their "criteria documents". -LAUC-I accepted this document in 1981. We voted it and adopted it. This is a revision of this 1981 document. -Adoption might be precipitous with several issues pending (UL role); we are in the middle of a review cycle. -Taking one issue at a time and coming to resolution may be the best approach. CP several choices: -file the report -adopt with reservations Collins moved that the document be filed. And that the LAUC-I Executive Board look at revisions and try to finish them by September 1 with the outlook for adoption. Ellen seconded. 1 opposed 1 abstention 17 moved 6. Guest Speaker (2:30-3:00) Peking University Deputy Library Director Qiang Zhu Cynthia introduced Deputy Director Qiang Zhu. He gave an informative and well-received presentation on current developments and trends in academic libraries in China. Here are some brief notes of his presentation: Current Situation of Academic Libraries in China -Higher education in China -Academic Libraries in China -Automation in Academic Libraries -Networking in Academic Libraries -Digitizing in Academic Libraries 3 kinds of higher education Ordinary higher institutions (1050) Adults higher institutions (2300+) Broadcast & TV higher institutions (Central & local) CERNET (Chinese Education Research Network) started in 1994. Now connects 400+ universities About 300 libraries are networked Mostly used OS: NT, Unix, Netware A few academic libraries are carrying on digital projects; they can be divided: -digitizing printed materials -utilizing digital materials Some cooperative projects in PKU: -with New Zealand U; software to convert abstract data and make available on web -scan some rubbings from colographs into images to be available on the web -w/ UCSD library to produce Chinese materials into digital format CALIS = China Academic Library Information System Government wanted to launch CALIS because of price of books and journals increases price of materials have increased 10x in 10 years English material increase 10-15% each year Goals Phase 1 (1998-2000) -construction of the document and information service facilities -construction of the digital document and information resources -set up a service framework -to establish a set of databases -to be purchased: OCLC FirstSearch; EI Village; UnCover; Science Online, etc. Develop: union catalogs staff training research & development 7. Next Agenda Meeting adjourned 3:15pm Add: Ellen Broidy, refreshments