Present: Ariel, Bell, Bisom, Collins, Crooks, Davis-Kahl, Ford, Goldberg, Grahame, Heiman (recorder), Hughes, Kiehl, MacLeod (chair), Manaka, Palmer, Riggs, Sorrell, Vecchiola, Woo

UCI is unique among the UC campuses in that LAUC-I has representation on most Academic Senate standing committees. The LAUC-I Executive Board put forth this proposal to identify key Academic Senate committees with relevance to library operations. The LAUC-I Web site section on Academic Senate committees will be re-organized to parallel how the Academic Senate is itself organized.

Those identified as most directly related to UCI Libraries' services and operations are:

• Council on Educational Policy
• Graduate Council
• Council on Planning and Budget
• Council on Research, Computing and Library Resources (the one Academic Senate Committee the UL is on ex officio)
• Action Committee on Courses
• Action Committee on Teaching

We currently do not have representation on the Advisory Panel on Scholarly Honors and Awards and the Faculty Board for Undecided/Undeclared Students. The proposal recommends that we request LAUC-I representation on both.

Gerry Munoff will be holding a meeting in September with new, current, and just finishing LAUC-I Academic Senate representatives. They will discuss his expectations of the representatives and how the Library can benefit from and make optimal use of the opportunity provided by LAUC-I's inclusion on the committees.

Current openings include:

• Council on Faculty Welfare, Rights, Responsibilities, and Diversity (Vicki Grahame-2002)
• Council on Research, Computing and Library Resources (Diane Bisom-2002)

Some discussion highlights:

• The Desired qualifications as given by the Executive Board in the proposal were meant to help in recruitment of appointees and/or identification of a potential pool of candidates. The Board tried to be flexible and only gave desired qualifications if the charge of the committee was integral to the daily activities of the Library. Nine do not have desired qualifications listed while six do.
• The proposals serve as instructions for LAUC-I representatives. They also serve to foster communication between the representatives, the Executive Board and Library Administration.
• It was suggested the Chair of the Academic Senate be invited to discuss with LAUC-I his charge or plans for the year. It was also suggested the proposal give an indication of the time commitment involved for each committee.
• The role of the LAUC-I reps is not consistently defined across the committees. It depends on the nature of the particular committee as well as what the individual librarian brings to it. Some committees have full Web sites with documents attached while others do not. Many of the committees have limits on what can be reported or what information can be shared due to confidentiality requirements.
• The Board will try identifying appointees much earlier in the year rather than wait until the fall. Since there is a learning process involved, it was suggested that maybe the new appointees could sit in at meetings with the outgoing representatives. Many of the committees have transition meetings for new council members.
• The Executive Board will revise the document based on suggestions made during the discussion. Revisions may also be made after meeting with the UL in September.
• There was a motion to approve in principle the Proposal provided editorial changes were made, confidentiality statements were added and the workload was indicated. It was erroneously determined that the meeting lacked a quorum so no vote was taken.

The meeting adjourned.