Present: Ariel, Bisom, Bube, Crooks, Davis-Kahl, Dooley, Gelfand, Goldberg, Grahame, Heiman (recorder), Hughes, Jazayeri, Landis, Lucas, MacLeod (chair), Manaka, McAdam, Munoff, Novak, Riggs, Ruttenberg, Sisson, Vecchiola, Vick, Wilson

Chair Steve MacLeod opened the meeting by asking for input on inviting interns, library school students or others who may be interested to attend the General Membership meetings as observers. Jim Crooks pointed out that under state law anyone could attend meetings that did not involve personnel issues. Response to the proposal was positive.

1. The minutes of the April 8 meeting were approved.

2. Nominating-Elections Committee - John Sisson.

John Sisson, chair of the Nominating-Elections Committee, presented the slate of candidates for the LAUC/LAUC-I election as of the time of the meeting. Members would have till noon May 20 to submit additional nominations. Nomination of someone would require his/her consent to run. [The ballot was later sent to membership without any changes].

The nominees as of May 13 were:
LAUC-I Executive Board Positions
Vice-Chair/Chair-Elect (3 year term) - Joan Ariel, Diane Bisom
Secretary (1year term) - Collette Ford
Member-at-Large (2 vacancies) (1 year term) - Larry Heiman, April Love

LAUC-I Standing Committees
Academic Librarianship (1 vacancy) (3 year term) - Sylvia Goldberg, Larry Heiman
Professional Development (2 vacancies) (3 year term) - Collette Ford, John Sisson
Program Committee (1 vacancy) (3 year term) - Sylvia Goldberg
Library Review Committee (2 vacancies) (3 year term) - Steve Clancy, Jim Crooks, Colby Riggs, Dan Tsang

LAUC Statewide Offices
Vice President/President-Elect - Linda M. Kennedy (UC Davis)
Secretary - Buzz Haughton (UC Davis), Alice J. Perez (UC San Diego)

Also on the ballot will be amendments to the LAUC Bylaws.

3. LAUC Spring Assembly Report - Steve MacLeod.

Steve reported on the LAUC Spring Assembly held May 3 at UCLA. Some highlights:

President Debbie Murphy summarized her issues:
· Communication with ULs. Gerry Munoff will be the convener of the group for the next year and will provide Murphy with agendas.
· Survey on the Distinguished Step.
· Information Literacy - A resolution on IL was passed at the assembly.

SLASIAC (Systemwide Library and Scholarly Information Advisory Committee) Report:
· Gary Peete, the LAUC rep to SLASIAC is stepping down, and a replacement is being sought. The chair of the committee is also changing and with this change increased activity is expected to occur.
· Peete has been polling all UC campuses on the impact of year round schedules. UC Berkeley, UCLA, and UCSB already are on year round schedules. UC Davis is to start this summer. UCSB reported a major impact on requests for BI.

HOPS
· Future efforts will focus on in depth discussion of UC librarians' role in public services.
· A charge has been issued to create a digital reference group.

SOPAG
· Privacy - The issue of privacy is being discussed at many levels following the release of the Report of the SOPAG Privacy Task Force.

Research and Professional Development Committee
· Examples of research grant applications will be posted on the Web site that this committee has been developing - http://www.ucop.edu/lauc/rpd/index.html
· The Committee received the most requests for funds that they have ever had. Six requests were funded.

Report of Myron Okada, Director, Academic Personnel in UCOP.
· The state budget situation is "bleak", but normal merits for academic employees will probably go forward. There will be no COLA.
· A phased retirement program is being discussed. This might include going to half time and after a period fully retiring. It would be implemented in July 2003. Details have not been worked out. It is not based on the CSU program. It would be implemented conservatively to prevent a "brain drain" like that occurring at CSU.
· Fee increases is not a popular strategy with the governor.
· Extension of retirement benefits for domestic partners on a par with heterosexual married couples is going to Regents for their approval. [This was approved at their May meeting].
· Significant increases in employee contributions for health insurance are expected.
· The budget will impact planning of full year-round schedule. 2002-2003 is fully funded. Faculty will continue to be paid on a 9-month cycle. They must select quarter they won't teach.
· Tuition waiver for children of UC employees won't happen till budget permits.

Program on Information Literacy - Sue Curzon and Esther Grassian discussed trends.
· There is a lack of critical thinking among students.
· Students want only electronic resources. Property rights and plagiarism are major issues due to students cutting and pasting without proper attribution.
· Faculty and administrators are unable to distinguish between Information Literacy and computer literacy.
· A resolution was put forward on Information Literacy by UCI (proposed by Steve MacLeod). It recommends formation of a joint committee of faculty, students, and librarians to develop a strategy/policy on Information Literacy for UC. It passed with UC San Diego abstaining.

4. Reports from LAUC-I Standing Committees.

Academic Librarianship - Bill Landis for Kay Collins.
· The ALC has made a survey on the implementation of annual plans. They have a 30-50% response. This first phase of the survey focused on librarians' assessment of the procedural implementation of the annual plans. A later survey will be more qualitative and will include input from Review Initiators.
· The ALC is creating a bibliography on mentoring. A lot of what has been published on mentoring focuses on librarians getting tenure. The ALC and Executive Board's focus in on collegial mentoring of newly hired librarians at UCI libraries, and eventually they would like to include the mentoring of library assistants or others interested in the library profession. Newly hired librarians at UCI who are recent library school graduates would have strong potential as mentors for LAs.

Professional Development - Vicki Grahame.
· The current academic year had a total of 41 Tier I and 6 Tier 2 requests.
· Anne Frank is working with Christina Woo on an Early Bird for people to report on their professional development funding activities.
· Cathy Palmer is working on Web site.
· The Committee is currently drafting revised procedures on professional development guidelines and will submit them to the Executive Board by May 23rd. It will then be discussed at the June 10 meeting of the General Membership.

Program Committee - No report.

Library Review Committee - No report.

5. Report from LAUC (Statewide) Committee Representatives.

Committee on Committees, Rules and Jurisdiction - Jim Crooks.
The Committee recommended dropping the "annual" stipulation in its charge to review
LAUC's bylaws, adding a stipulation that Divisions are required to review their
divisional bylaws after a statewide change, and adding a stipulation that
Divisions are to notify the statewide Committee on Committees, Rules, and
Jurisdiction after the divisional revisions. These suggested bylaws changes are
to be reviewed by the LAUC Executive Board. The Committee explored issues regarding
its structure in its report to the LAUC President, and recommended no change.

Committee on Diversity - Pauline Manaka.
· The major accomplishment of the Committee on Diversity is its up-to-date Web site. The URL is http://library.ucsc.edu/techserv/diversity/. The Web site includes a database of resources searchable by campus and subject, rosters and annual reports going back to 1993, as well as committee reports from the various UC campuses relating what their libraries have been doing and what local campuses are doing.
· The Committee has contacted Sheila O'Rourke, Executive Director, Academic Compliance in UCOP. This was a goal from last year. She has shared a copy of Best Practices for Faculty, and LAUC hopes to use these in formulating a best practices on diversity recruitment in the librarian series. They will be using Recruitment and Retention of Faculty as a model.

Committee on Professional Governance - Barbara Lucas.
The Professional Governance Committee is currently conducting a survey of UC librarians for their views on the Distinguished Step. They are also working on a revision of Position Paper No. 1 on Criteria for Appointment or Promotion to the Ranks of Associate Librarian and Librarian and Advancement to Librarian Step V.

Research and Professional Development Committee - Wanda Pittman Jazayeri.
· Grant proposals were submitted electronically this year. Nine were submitted with six being funded, the grants ranging from $450 to $8028. Of the approximate $84,000 in requests a total of $30,000 was granted, which was all there was to allot. Funded proposals were announced at the May 3rd Assembly:
GIA AIVAZIAN, "The Satirical Face of the Pre-Genocide Armenian Press in Constantinople, (1908-1915)." Campus: Los Angeles.
SHERRI BARNES, "African American Feminism Website: A Bibliography of Multidisciplinary Writings." Campus: Santa Barbara.
JOHN D. BERRY & KENNETH WADE "American Indian Periodical Indexing and Database Project." Campus: Berkeley (Berry) & Los Angeles (Wade).
LINCOLN CUSHING & TERRENCE HUWE, "Database of American Labor Graphics." Campus: Berkeley.
NANCY E. DOUGLAS, "Making the History: History as Portrayed in Motion Pictures." Campus: Riverside.
DAVID G. HIRSCH, "Bibliographic Access to Periodical Publications of Middle Eastern Groups in Western Europe and Australia." Campus: Los Angeles.
· There is an ongoing discussion in developing a definition of "research" for the LAUC Web site. It is hoped that in the future the Web site will also serve as a resource for grant money available from sources other than LAUC.

6. Updates

Report of the ADHOC Committee to Evaluate Professional Development Funding Process. The Committee is developing guidelines and procedures for implementation of a flat rate funding allocation. There will be a final discussion at the June 10 General Membership meeting with the goal of the recommendations being in place by July 1st.

Proposed Changes to Academic Personnel Procedures for Librarians. Judy Kaufman issued a draft of the proposed changes asking that reactions to the proposals be submitted to her by June 1st. A revised draft will than be discussed at the July 8 General Membership Meeting.

Academic Senate Reports. The Executive Board and Ad Team have been discussing how to improve communication related to Academic Senate issues and committees. Current representatives were polled for issues that might impact library operations and services. The findings will be posted on the Web site. The aim is to share information on what the various committees have been doing. It is hoped there will be a clearer understanding of what is expected of the representatives. Orientation meetings on issues are being planned by Administration with the reps. There will be further discussion at the next Executive Board.

The meeting adjourned.