ebminutes1126.html

MINUTES

LAUC-I Executive Board Meeting
Monday, November 26, 2001
ML110, 1-3pm

Present: Dawn Anderson (substitute recorder), Joan Ariel, Judy Horn, Steve MacLeod (Chair), Pauline Manaka

1. Approve minutes 11/1/01 Exec Board meeting
Minutes were approved, with a question about the statistics about UCI librarians for use during the Generational Change (Stanley Wilder) Program in December. MacLeod indicated that Joy Bickham-Goudswaard was working with Christina Woo on preaparing these statistics, and he would follow up to make sure those were getting pulled together.

2. Information Literacy
Purpose: To discuss and determine a method of organizing a LAUC-I sponsored (or co-sponsored) workshop or symposium on information literacy in the curriculum at UCI, inviting administrators, faculty and librarians.

MacLeod reported that since the last general membership meeting at which there was a great deal of interest and discussion in this topic, Susan Lessick and Cathy Palmer have expressed strong interest in pursuing this issue. Lessick serves on the systemwide SOPAG group which is looking at information literacy from the UC-wide perspective. Lessick has ordered several copies of the ACRL information competencies publication for distribution. Manaka and Ariel reported on discussions at the Fall LAUC Assembly at which information literacy was a focus of conversation. Manaka is serving on a newly created task force for addressing the issue from a LAUC perspective intending to produce a statement/proposal to send to UCOP which would come back to the campuses. Palmer and MacLeod have discussed prelimarily possible approaches for UCI to advance information literacy, and in that and in Executive Board discussion it was clear that many levels and types of actions might be taken to educate ourselves (in the UCI Libraries) about information literacy and standards, to build on existing interest and develop a broader program, educate the larger UCI campus community, etc.

ACTION: Invite Palmer to meet with Executive Board, ideally before the December 10 meeting with LAUC President Debbie Murphy, in order to discuss with her the Education and Outreach plans for work on information literacy, the appropriate role of LAUC-I, and ideas for moving forward, including engagin Debbie Murphy on the topic.

ACTION: Consider discussing this at the January Executive Board meeting with Gerry Munoff (University Librarian) and AUL's.

3. Library Review Committee and Academic Librarianship
Purpose: To review the charge of the Academic Librarianship Committee in relation to the Library Review Committee [a draft charge to be distributed at the meeting].

The standing charges for these two committees have been perpetuated without change or update for a number of years, and have come to not be accurate reflections of these committees' work, and members' understanding of it. In addition there is a need to clarify the roles of the two committees relative to each other. There was general agreement that the bylaws regarding these standing charges need to be updated significantly. However, the committees need to be charged as soon as possible, necessitating immediate action.

Ariel asked about LAUC-I working to support information gathering about support for Library School study by Library Assistants and mentoring of potential librarians. MacLeod indicated he felt this was an appropriate charge for the Academic Librarianship Committee and the Board agreed.

ACTION:
The Academic Librarianship Committee will be given a charge with the older standing charge elements noted as pending revision. The proposed third specific charge (review and revise Guidelines for Interpretation of the Criteria for Librarian Personnel Actions within the UCI Libraries) will be omitted. The Executive Board will revise as soon as possible (???-appt a committee???)

ACTION: The Library Review Committee charge will stand as written pending Executive Board revision of it. The Executive Board will reivse as soon as possible.

ACTION: Ariel will get the CAP (?) charge to compare to the parallel committee for the senate faculty. MacLeod will look at counterpart committees' charges at other UC campuses to inform the revision process.

4. Report of Ad Hoc Committee on LAUC-I Archives
Purpose: The report was last addressed at the LAUC-I Exec Board meeting on November 6, 2000 [see item #6 in notes:
http://sun3.lib.uci.edu/~lauciweb/execboard/0001/minexb200011.html , and the Attachment for the original report]
To address how to move the proposals in this report forward to implementation.

Discussion was brief due to time constraints. It was noted that the report was issued before a University Archivist was appointed, and that this may change Jackie Dooley's perspective on the role of the Archives in working with LAUC-I.

ACTION: MacLeod will talk to Dooley about this, and report back to Executive Board.

5. Status of Ad Hoc Committee to Review the Bylaws
Purpose: The LAUC-I Bylaws http://sun3.lib.uci.edu/~lauciweb/foundations/3_2.html have not been updated since1/93. An Ad Hoc Committee [Judy Bube and Yvonne Wilson] was established last year and gave a report to the Exec
Board a year ago [see item #2 in meeting notes of November 6, 2000
http://sun3.lib.uci.edu/~lauciweb/execboard/0001/minexb200011.html].
To address how to move this effort forward to completion. The Bylaws are considerably out of date and need significant revisions.

As time was short, this topic was tabled. However, in the meantime, MacLeod will talke to Yvonne Wilson about the bylaws revision, and Horn volunteered to work on the bylaws.

6. Agenda for LAUC-I Meeting on 12/10/01 [note: Visit by LAUC President Debbie Murphy]
Purpose: To set an agenda for the next LAUC-I meeting.

After discussion several agenda items were suggested. MacLeod will e-mail them to Debbie Murphy for her review. MacLeod is organizing lunch with Murphy, Executive Board members encouraged to attend.

7. Announcements:

Manaka announced that an aspiring librarian was working with her, and that Manaka would like to bring her to the next general memebership meeting if that was agreeable. Board was supportive.

Anderson requested that the Board revisit soon the topic of LAUC-I's appropriate addressing of issues related to recruiting and retaining librarians, particularly in regard to Judy Kaufman's (AUL for Adminstrative Services) statement regarding the limitations of what LAUC may discuss related to compensation.