Present: Joan Ariel, Larry Heiman (recorder), Steve MacLeod (chair), Pauline Manaka, John Sisson
Guests: Judy Kaufman, Carole Kiehl, Bill Landis, Gerry Munoff, Lorelei Tanji

1. ALC Survey on Annual Plan.

Gerry expressed surprise and concern at the questionnaire conducted by the Academic Librarianship Committee. He wondered why he and/or Judy had not been notified that the survey was being conducted. Bill Landis of the ALC, in explaining why the survey was done, quoted FAQ #7 of the Annual Plan Guidelines which states that the "Academic Librarianship Committee will be charged with reviewing the process and guidelines annually, recommending any needed changes to the Administration and the LAUC-I Executive Board." He also pointed out that included in the ALC's charge this year was "to monitor and review through the year the annual plan procedures and policies, bringing issues to the Executive Board if necessary."

Bill said that the ALC made every effort to not show bias in the survey and that the questions were keyed to the guidelines. On the advice of the Executive Board the ALC was planning two surveys on annual plans. The first and current survey focuses on implementation and procedures. The second survey will be more evaluative, focusing on its usefulness. Steve said it was also expected to get the review initiators' perspective.

Gerry said he wasn't criticizing the ALC, but viewed the annual plan guidelines as a collaborative effort developed by the ALC with Library Administration and that Judy should have been notified. Judy said it was best to work together to allow full range of input so that concerns of Administration would also be addressed. Gerry agreed the annual plan process included evaluation as a component, but felt there would be a better outcome if we work collaboratively. ALC will consult with the Executive Board and Judy in preparation of the second survey.

2. Library Academic Senate Representatives - mechanisms for sharing information. Discussion focused on the expectations and responsibilities of library representatives on Academic Senate Committees. Some highlights:
· Committees vary in their relevance to library impact and implications. Some have no library representation.
· In the past the LAUC-I chair attended Academic Senate meetings.
· Need to articulate expectations of representatives. What do we want the reps doing? What are their responsibilities?
· Historically it has been seen as a professional development opportunity for librarians rather than emphasis on representing the Library. Gerry said we should move toward a liaison role.
· It would be useful for new reps to meet with Gerry and get his expectations and views on what was appropriate.
· The process of appointment discussed. What are the criteria for appointment? Should appointees always rotate or is appointment of someone with relevant library responsibilities and expertise more important? Currently, it is a three-year appointment with flexibility for renewal. The impact of LAUC-I election cycle on availability of appointees is also an issue. All LAUC-I members eligible for appointment.
· Possibility of using LAUC-I Web page to keep Executive Board and Administration informed, but confidentiality is often an issue. Diplomacy required to keep Library informed on potential impact while maintaining confidentiality of ongoing committee discussion.
· Orientation process needed. This could involve transition meeting between new and former reps, and also, meeting with Gerry and /or Lorelei to discuss library implications and potential impact on library collections.

3. Remaining agenda tabled; will prioritize for next meeting.

Part II

Minutes
LAUC-I Executive Board Meeting
Tuesday, 26 March 2002
Main Library 110
2-3pm

Present: Joan Ariel, Larry Heiman (recorder), Steve MacLeod (chair), Pauline Manaka, John Sisson

LAUC-I and the Information Literacy Initiative

Susan Jarratt, the new UCI Campus Writing Coordinator, has been invited by Cathy Palmer and Steve to share her vision and goals at the April 8 LAUC-I General Membership Meeting. We will exchange ideas on possible partnerships between her and LAUC-I and UCI Libraries.

Steve wants to invite Patty Iannuzzi, Associate University Librarian and Director at the University of California at Berkeley, to UCI for a LAUC-I program and workshop on Information Literacy. Iannuzzi chaired the ACRL Task Force on Developing the Information Literacy Competency Standards. Cathy Palmer is excited about the possible program. We would probably plan a late morning program, followed by lunch. Then Iannuzzi could meet with Cathy and other members of the working group on Information Literacy in the afternoon

Steve will send out an announcement about the LAUC Spring Assembly at UCLA on May 8. UCI librarians will be encouraged to attend. Sue Curzon, Library Dean at California State University, Northridge, has been invited by Debbie Murphy to be a speaker at the Assembly.

Steve distributed a list of the Officers and Members of the Board of Directors and Committees of ARL. He wanted possible suggestions for speakers to be invited to UCI in coordination with their membership meeting at Santa Monica, May 22-24.