Present: Heiman (recorder), Horn, Manaka, MacLeod (chair), Sisson

1. Chair's Report on the LAUC Executive Board Meeting, 2/22/02.
· Cathy Palmer discussed the Nominating Committee that she chairs. The slate is due April 3rd. The candidates for Vice President/President-Elect cannot be from UCI, UCSC or UCLA. The candidates for Secretary cannot be from UCR or from the same universities as the VP/P-E candidates. Cathy will be sending out a systemwide call asking for suggestions for nominations.
· LAUC Chair Debbie Murphy's Priorities:
a. Development of a more regular line of communication with University Librarians.
b. Charge to LAUC Task Force on Information Literacy by end of year. Task Force members are Debbie Murphy, Esther Grassian, Pauline Manaka, Cathy Palmer, and Gary Peete.
c. Approval of minor changes to LAUC By-Laws.
d. Membership survey on Barrier Step as basis for further development.
e. Improved management of LAUC Web site.
· LAUC Spring Assembly will be held at UCLA on May 3. The Executive Board will meet May 2.
· LAUC-I Representative Gary Peete reported on SLASIAC. Judson King, UC Provost and Senior Vice President--Academic Affairs, expressed support on Information Literacy and suggested going through the University Committee on Library. Gayle Binion, the new chair of the Committee, is very active and pro-libraries. Peete would like to end his stint as LAUC rep to SLASIAC. A call will be made for nominations to replace him.
· Esther Grassian reported on the LAUC Research and Professional Development Committee. $30,000 could be given to research grants to LAUC members. There was great response this year. The Committee received a total of $83,000 in grant requests. Traditionally, librarians have been poor at packaging funding requests. It was suggested that potential resources be brought together and posted on the LAUC Web site.
· Discussion of By-Law changes that will appear on next ballot. Proposed changes will be presented at May 3 Spring Assembly. If agreed on at the Assembly, the LAUC-I Executive Board will present to General Membership at May meeting.
· Discussion of Spring Assembly. It was suggested that meetings needed to be jazzed up to make them more interesting and draw more people, possibly by scheduling a program in conjunction. Others countered that the Assemblies were business meetings and their purpose was not entertainment. Still, some felt something was wrong if the membership was not more interested in the issues being discussed. Daniel Greenstein, the University Librarian and Executive Director of the California Digital Library (CDL), is being invited to address the Spring Assembly, but his attendance is doubtful since it will be held during his first week in his new post.
· LAUC Literacy Initiative and Task Force. Some questioned why LAUC be involved in this issue, but both Debbie Murphy and Esther Grassian expressed strong support for LAUC's involvement. It was expressed that LAUC has the responsibility to develop a philosophy and raise consciousness. Murphy viewed LAUC's role as locating contact person(s) at each campus and working towards endorsement by Academic Senates; programmatic development will probably develop outside of LAUC, both locally and systemwide. Current efforts are all leading to development of a charge to be presented to the Task Force.

2. LAUC-I Reaction to SOPAG Task Force Reports.
· At the LAUC Executive Board meeting on Friday, 2/22, it was announced that all LAUC Divisions should provide input on these four SOPAG Task Force Reports:
* Improving Access to Electronic Resources : Report of the Task Force on Access
Integration [http://www.slp.ucop.edu/sopag/TFAIReport1.pdf]
* Developing a "Copy of Record" : Archiving Pilot Project for the University of California : Report of the Task Force on Collaborative Strategies for Archiving of Print in the Digital Environment [http://www.slp.ucop.edu/sopag/CSTF_Final_Report_Rev.html]
* Preserving Digital Materials : Final Report of the Digital Preservation and Archive Committee [http://www.slp.ucop.edu/sopag/DPACFinalReport.pdf]
* Expanding Reference Services for the University of California : A White Paper on the Relevance of Digital Reference Service to the UC Libraries (Report of the Task Force on Digital Reference) [http://www.slp.ucop.edu/sopag/DigitalReference.pdf]
· Murphy wants input by April 19. MacLeod will give URLs for each report with agenda announcement of LAUC-I March 25 General Membership Meeting, including executive summaries as attachments. Members will be asked for comments and/or recommendations.

3. LAUC-I Nominating-Elections Committee.
· John Sisson as past LAUC-I Chair will serve as chair of the Committee. The Executive Board determines the membership. Sisson and MacLeod will discuss its makeup and share their ideas with the Board. The slate needs to be announced seven days before the election, which is scheduled for June 10. The Chair will send out a call asking for nominations/volunteers.
· LAUC Election Calendar 2002 [http://www.ucop.edu/lauc/elections/calendar.html] was distributed by the Chair.

4. LAUC Elections and Nominations.
· Cathy Palmer as past LAUC president is chair and is looking for Nominating Committee members, probably from campuses other than UCI. She will send out a call for nominations. This is further discussed above in first bullet of section 1.

5. Report of the AdHoc Committee to Evaluate Professional Development Funding Process.
· MacLeod met with the Committee to discuss four issues that Library Administration wanted addressed in the Report:
a. The funds are used for activities in support of the review criteria (I-IV, not just II-IV)
b. There are clearly articulated criteria for how the money can be used.
c. There is some degree of oversight and accountability for how the money is used by each individual within each year (e.g. each librarian submits a report about how the money was used)
d. There is an opportunity for the RI to have input into the librarian's decision-making about what activities to use the funds for, especially within the context of the librarian's annual plan.
· MacLeod suggested that the items be included in the Report under a separate heading for administrative issues with an additional recommendation included that the issues are addressed if implemented. The Committee agreed to this suggestion. Some changes have been made to the Report. MacLeod will forward the revised version to the Board.
· It was agreed to discuss the Report at the March 11 General Membership Meeting.

6. Academic Senate Committees-Reports from LAUC-I Reps.
· The role and responsibilities of Library representatives on Academic Senate Committees is on the agenda for the LAUC-I Executive Board meeting with Library Administration on March 26.
· Discussion focused on how the representatives are selected. LAUC-I has a history of selecting representatives pragmatically, i.e. appointing the "logical" person based on his/her position within the Library. But since terms are limited, how do we select the best candidates as a backup to the "logical" representative? Hopefully, the nominating committee will find the best candidates.
· The issue of accountability was also raised. The representative serves as a conduit for library issues to the Academic Senate and also should be bringing information back to the Library and LAUC-I. Horn pointed out that amount of active involvement by the LAUC-I representatives is up to the discretion of the current chair of each committee.
· MacLeod mentioned that Joan Ariel saw a need to examine the charges of the various committees, a project she is currently pursuing. The Chair will survey current and last year's representatives to get their perspectives.

7. 3/11/02 General Membership Meeting Agenda Items.
· Report of the AdHoc Committee to Evaluate Professional Development Funding Process.
· Nominating Committee announcement.
· SOPAG Task Force Reports.

8. Replacement of Dawn Anderson on Executive Board.
· The Chair will select a replacement for Dawn Anderson soon and inform the Board.

The meeting adjourned.