Present: Ariel, Heiman (recorder), Horn, Manaka, Sisson
Guests: Gelfand, Grahame, Jazayeri, Palmer

MacLeod, the chair, was absent due to illness. Manaka chaired in his stead.

1. Report of the AdHoc Committee to Evaluate Professional Development Funding Process

During some editorial suggestions by the Executive Board, Grahame determined she had not submitted the final draft of the AdHoc report. She will re-edit the report and send the revised draft to the chair for distribution to the ExBd. Discussion focused on what the ExBd should now do with the report. It was agreed that it be presented to the LAUC-I General Membership meeting on Feb. 11 for their response. The issue was raised on whether the report should be forwarded to Munoff and Kaufman prior to the Feb. 11 meeting. Horn said the process is for the report to go to LAUC-I Membership first and then an implementation proposal made by the ExBd would be presented to Administration. It was suggested that since Kaufman and Munoff are LAUC-I members they be presented the report the same time as the General Membership. It was finally decided Munoff and Kaufman be forwarded the report in advance of the Feb. 11 meeting, informing them it would be on the agenda. Some specific issues discussed:
· Manaka asked if we wanted to rank the recommendations. The consensus was the recommendations went hand-in-hand, all flowing from the first recommendation of a flat-amount allocation. It was decided not to rank the recommendations.
· Recommendation 6 specified the use of one form for all travel requests. Ariel raised the concern of whether using one travel form would impact insurance coverage by the University. All agreed it was necessary to verify insurance coverage would not be adversely affected.
· Recommendation 2 specified $1200 or more be allocated per librarian per year. Grahame recommended that flat funding be adopted only if we receive the full $1200; otherwise, we would be losing money.
· The report is not a proposal on implementation. It is a report to be presented to the General Membership for discussion. Afterwards, it would be the ExBd's responsibility to draft a formal proposal on implementation of the recommendation's and present to the Administration.
· Even though it is not within LAUC's purview, it was felt that clarification was needed from the AUL for Administrative Services on what is covered under administrative funding. This is a gray area that is unevenly applied among Divisions. Is someone financed by administrative funding representing the Library? Is funding only approved if Administration or a department head requires someone go due to perceived relevancy to his/her job?
· The fixed rate plan will address the MOU intent of getting to everyone an equal amount as a minimum. The MOU allocation is based on the number of represented librarians in the unit.
A chief issue is how much each UC Campus supplements the allocation indicated by the MOU.

2. Agenda for the 2/11/02 General Membership Meeting

· Report of the AdHoc Committee to Evaluate Professional Development Funding Process
[It was later decided by the Chair to not include this in the agenda due to some additions to the report requested by Library Administration].
· Update from ALC on mentoring.
· Update from ALC on Annual Plan survey.

3. Communication with Library Administration re: Internal Hires, etc.

Appointment of librarians to positions that did not go thorough the usual recruitment process was discussed, prompted by the recent Outreach Librarian and Electronic Resources Acquisitions Librarian appointments. Some highlights:
· Horn said the Administration asked the LRC for their opinion on whether the prospective appointee to Electronic Resources Acquisitions Librarian satisfied the requirements for the position and had potential to fill the requirements of Criteria I-IV. They were not asked their opinion on whether the appointment should be made in the manner in which it was made. Since this was a temporary appointment to a pilot project and a regular recruitment would be held if it was decided to continue the position, there was little problem seen with the manner of the appointment.
· It was suggested we see if the LAUC-I Chair could also be notified when the LRC is notified of a pending appointment.
· The appointment of the Outreach Librarian was considered more problematical. This position was never announced so current UCI librarians were denied the opportunity to apply for it. It was agreed that the position should have been posted and filled following the usual recruitment process.
· Overall, disappointment was expressed on how the appointments were made and communicated. Decision made to wait and discuss further when Chair is in attendance.

4. Replacing Dawn Anderson on Executive Board

Dawn Anderson will be replaced on the ExBd due to maternity leave. The By-Laws will need to be examined to determine procedure on her replacement-appointment or special election.

5. Substitute Secretary for 2/11/02 General Membership Meeting

Heiman asked for a volunteer to take the minutes at above meeting since he will be on vacation.
Manaka volunteered

The meeting adjourned.