Present: Anderson, Ariel, Heiman (recorder), Horn, MacLeod (chair), Sisson
Guests: J. Kaufman, C. Kiehl, S. Lessick, G. Munoff, C. Palmer, L. Tanji

1. Information Literacy @ UCI [guest: Cathy Palmer]
Discussion of "Draft Document: LAUC-I Information Literacy Project, 2001-2002", prepared by Pauline Manaka and submitted to LAUC-I EB on 21 Dec. 2001. The document was prepared to further discussion on what UCI Libraries can do to influence the campus regarding Information Literacy.

Palmer said LAUC-I should work in partnership with the Dept. of Education & Outreach. She first saw a need to come to a common understanding of what the standards on information literacy are in order to make sure we are all talking about the same thing. Then, LAUC-I could advocate support of the standards throughout the campus community. Quoting from the document, she expressed the need to "decide on what the final product for the Information Literacy efforts of the UCI Library is." MacLeod suggested LAUC-I form a committee in conjunction with Palmer by either utilizing the existing LAUC-I Program or Academic Librarianship Committees or possibly creating an ad hoc committee or task force. Palmer spoke in favor of using existing committees.

Lessick mentioned the shared competency standards that have been issued by ACRL and which will soon be distributed to educators [http://www.ala.org/acrl/ilcomstan.html]. (Patricia Iannuzzi of UC Berkeley chaired the ACRL task force that developed the standards and would be a good choice as a speaker for a program at UCI on Information Literacy). Lessick said the ACRL standards could serve as a generic framework from which to develop specific goals for the UCI campus. LAUC-I could work with Education & Outreach on this. She expressed the SOPAG view that it is very timely to communicate system-wide to the Academic Senate the teaching role of librarians. Strategies should be developed to communicate the librarians' role in teaching Information Literacy.

A UC system-wide LAUC committee established at the 2001 fall assembly (Debbie Murphy, Esther Grassian, Pauline Manaka, Cathy Palmer, Gary Peete) is working to determine the scope of educational activities on UC campuses. Anderson said there is potential at the local campus level to make a value statement of our profession on Information Literacy. Ariel agreed that LAUC-I should develop a white paper or statement of professional values to underscore the actual and potential role of the library. MacLeod also backed development of a value statement for library professionals as a whole that could also be used by individual subject librarians.

Munoff said that a lot more work needed to be done to see how planning and programs would develop. Information Literacy fits in with the traditional role of libraries. He said we should not assume that the outcome would be a credit-based course since it could work against us if the faculty are not in agreement. Faculty already feel they don't have enough credit hours to cover what they want. An initiative at UC Davis on a credit course got little faculty support. Lessick said that credit courses that already exist could come into play. Some subject bibliographers, including Ariel and Manaka, have developed templates to send to faculty to promote the library's teaching role and to encourage course-based research sessions.

Summary: We need a discussion of the standards by a new committee or existing committees. Sisson said the bottom line is a decision on what abilities in Information Literacy are expected of students. The EB will discuss further and get back to Palmer.

2. Follow-up on Wilder Program

ACRL Job Shadow Day-Proposal by LAUC-I to sponsor and coordinate the participation of UCI Libraries in Job Shadow Day to promote librarianship as a profession. MacLeod got suggestions from Angela Yang for contacts from Orange and LA Counties. Munoff and Kaufman gave approval to move forward on the proposal and indicated they will consider granting release time for those participating. A task force will be created to coordinate planning.

Mentoring Program
· Ariel suggested need for a more coordinated approach in providing information on opportunities available to LAs, e.g. forum, brochure. Munoff said there is a lot of prepared material that could be supplemented locally. We need to identify LAs who are interested.
· LAUC-I: ALC Mentorship Program Proposal. Munoff expressed wish that mentoring get beyond guiding through the review process. Ariel saw a need to formalize an already existing informal process in order to articulate mutual goals and expectations and to increase its effectiveness.

3. Follow-up on LAUC-I Request for Rep on Library Council

Comments from Munoff: Improvements have been made within Library Council on improving communication, e.g. posting agendas ahead of time, posting notes in a timely manner, members discussing pertinent issues with their staffs. Staff are being encouraged to ask questions, raise issues, etc. LC notes indicate everything going on in meetings; staff should ask department heads for more detailed information if desired. LC agendas set through a call to members and according to timeliness and attendance at meetings. [Anderson raised issue of how questions raised get back to LC and Munoff said they could be put on the agenda]. Department heads play a critical role, but there are multiple ways to raise issues and get items on the agenda. The chair of LAUC-I acting in its advisory role to the UL can bring agenda items directly to the UL. Munoff said he would include chair of LAUC-I in call for agenda items and invite to LC as guest if appropriate.

Agenda suggestion for next meeting: Tanji suggested as an agenda item for next LAUC-I Executive Board meeting with UL and AULs a discussion of better method of communication by members on Academic Senate committees. MacLeod agreed and noted that LAUC-I is already working on this issue.

Minutes
LAUC-I Executive Board Meeting
Wednesday, 2 January 2002
Main Library 110
2-3pm

Present: Anderson, Ariel, Heiman (recorder), Horn, MacLeod (chair), Sisson
Guests: K. Collins, V. Grahame, B. Landis, B. Lucas

1. ALC Proposals [guests, ALC members: Collins, Landis, Lucas]

Discussion of "Questionnaire on 2001 Annual Plan Pilot Implementation"
ALC members want to conduct a questionnaire early in the year in order to get feedback into the process for next year while still fresh in people's minds. The questionnaire is procedurally oriented. It would be good to get the information now to see where we are with it. It was suggested another questionnaire should be done as a follow-up and evaluated later.

The view was expressed that implementation of annual plans varied widely. There were differences between divisions and also between departments within divisions. Some were using position profiles and others weren't. Some were based on routine activities, others on special activities, and others on both; some actually used percentages.

The overall goal is to get a picture of the mechanics of how the annual plans were implemented and whether the LAUC-I Guidelines for Librarians' Annual Plans were followed. Ultimately, it would be good to learn if people found the annual plans useful and whether they contributed to job performance. A separate survey of review initiators was recommended.

Action: ALC will revise document and submit to MacLeod for further review by the EB.

"Mentorship Program Proposal"
The pilot program for one year would focus on new librarians as well as library staff and undergraduates interested in attending library school. The EB recommended matching 10 or more mentors/mentees. The program would be evaluated after one year to decide whether to continue.

The ALC would like to sponsor a program on mentoring. In addition to training, the program would give all LAUC-I members a better concept of what a mentor is. The EB recommended that library staff and UCI students be invited to attend the program. It was suggested that the newly recruited librarians at UCI, being relatively recent library school students, would be good candidates as mentors for library staff and undergraduates. MacLeod requested the ALC prepare a brief bibliography on mentoring.

Action: ALC was given approval to develop the program. LAUC-I would provide the necessary funding.

2. Discussion of draft "Report of the AdHoc Committee to Evaluate Professional Development Funding Process" [guest: V. Grahame]

The committee recommends flat funding. It would greatly simplify the process. Unused funds would be carried over from one year to the next on an aggregate basis. If money cannot be carried over, it is recommended to use funds for in-house professional development activities or speakers.

Survey of UC campuses found preferences of flat funding over a tier approach. Seven campuses have flat funding; only three campuses, including UCI, use a tier method. Almost all campuses supplement the amount negotiated through the MOU, e.g. UC San Diego supplements by an additional $1000 per librarian.

EB support of the report was strong. The recommendation of the committee will be presented to LAUC-I General Membership for a vote at the Feb. 11 meeting. The results of the vote will be presented to the UL as a recommendation on future funding allocation.

Action: Grahame will send final draft to the EB and attend its Jan. 28 meeting. [MacLeod later contacted Grahame and requested the entire committee attend the meeting].

3. Julia Gelfand appointed to the ALC in replacement of Angela Yang who is departing UCI.