Note: The first hour of the meeting will be with the University
Librarian and Library Administration. The second hour will be a
regular meeting of the Executive Board.
Guests: Gerry Munoff, Judy Kaufman, Susan Lessick, Lorelei Tanji, Carole Kiehl
Draft Agenda
1. Quarterly Meeting Guidelines: [10 min]
Purpose: To determine how best to set agendas together for the future meetings.
2. "Suggestions for Improvements:" [20 min]
Purpose: To briefly review suggestions for improvements from the August 8, 2001
memo to the University Librarian,
to identify priority areas for work to be done. [see attachment]
3. Meeting with LAUC-I on August 13th: [20 min]
Purpose: To review the LAUC-I meeting with Gerry and Judy on August 13th. To
provide feedback on how the meeting went
and what was achieved.
4. LAUC-I Sponsored Workshop on Academic Reviews [10 min]
Purpose: To begin planning for a LAUC-I sponsored Fall Workshop(s) on Academic
Reviews, to be conducted by the Library
Review Committee. Specifically the workshop(s) would address compiling a factual resume and writing peer letters.
Next Meeting Agenda:
Attachment
LAUC-I and Library Administration [9/24/01]
SUGGESTIONS FOR IMPROVEMENTS:
The following suggestions focus on improved communication, shared governance,
and increased collaboration and collegiality in decision-making. We welcome
further discussion and suggestions.
· The LAUC-I Executive Board should assume greater responsibility for bringing issues forward to Library Administration and should actively participate in identifying and implementing constructive improvements.
· The LAUC-I Executive Board should consider ways of improving communication and decision-making within LAUC-I, with a goal of significantly increasing the speed and effectiveness with which decisions are made.
· LAUC-I should have a role in any strategic planning efforts of the UCI Libraries.
· The University Librarian and the Administrative Team should have regular meetings with the LAUC-I Executive Board to work to create a positive, constructive environment and dialog to address ongoing issues of mutual concern.
· The University Librarian and the Administrative Team should have regular meetings with the LAUC-I General Membership to provide a forum for information exchange, strategic thinking, and to strive for collegiality. Recent collaborations and improvements in the review process for librarians are examples of such mutually beneficial processes and resultant decisions and actions.
· LAUC-I and the library administration should work together to come to a common understanding about which issues are included under LAUC-I responsibilities to "secure a voice in decision-making processes" and "to advise and assist the University Librarian in developing outstanding service and collection building through optimum utilization of the professional talents and potential of librarians on the staff." [LAUC-I Bylaws Article II]
· LAUC-I should have a representative on Library Council, as is the case at other campuses and has been the past practice at UCI.
· The University Librarian and Library Administration should articulate short and long-term goals and priorities of the UCI Libraries.
· Decision-making processes and rationales should be clearly articulated within the context of short and long-term goals.
· The University Librarian should clarify and articulate the roles of the Administrative Team and of Library Council, including how divisional and departmental interests and needs can best be conveyed and addressed.
· Recruitments for new or vacant librarian positions normally should be open; if recruitments are not open, rationales for more limited recruitment/appointment should be clearly conveyed to LAUC-I.
LAUC Executive Board Meeting
September 24, 2001, 2-3pm, ML110
NOTE: This will be the second hour of the Executive Board meeting, following the one hour meeting with Library Administration.
Draft Agenda
1. Review/Approve 9/4/01 Ex Board Mtg Notes [see attachment] [5 min]
2. Review 1st Hour Meeting w/Library Admin: [20 min]
Purpose: To review the first meeting with Library Administration. What went
well? What might have been improved?
3. Various Updates: [10 min]
* LAUC-I Web Master - Rick Zwies
* Professional Development Funding
*
4. Final Review of Standing Committee Charges [10 min]
Purpose: To have a final review of standing committee charges for the year,
especially looking at the charges of Academic
Librarianship and the Library Review Committee. I'd like to distribute these
by Friday, 9/28/01
5. Draft Agenda for General Membership Meeting 10/8/01, SL104 [15 min]
Purpose: To develop a meeting agenda, for distribution no later than October
1, 2001.
Attachment
Not yet approved
Minutes
LAUC-I Executive Board Meeting
Tuesday, 4 September 2001
Main Library 110
10-12am
Present: Anderson, Ariel, Heiman, Horn, MacLeod, Manaka, Sisson
Guests: Grahame, Jazayeri
2001/2002 Professional Development funds
Vicki Grahame and Wanda Pittman Jazayeri from the Professional Development Committee
attended.
· Gerry would prefer we propose amounts using a different model from
that used in previous years. John made a proposal based on that request.
· Gerry will increase funding if compelling reasons are given. Some reasons
mentioned by board members:
--Additional librarians.
--Increased travel expenses.
--Staff gets $700 which is more than the base for librarians.
--Coverage to now include all criteria, not just II-IV.
· Ok to distribute funds evenly if standards are met.
· Vicki said we should request at least same as last year, excluding
the extra $5000 held over from the previous year.
--Should request more because we have more librarians (last year 51 total with
38 unit and 13 non-unit, current year 55 total with 37 unit and 18 non-unit).
· Gerry argues that other UC campuses are not as generous as UCI. The
Professional Development Committee is doing a survey to verify this.
--UC San Diego is covering membership dues.
· Conclusion: LAUC-I will respond we are not ok with the amounts.
Quarterly meetings with Gerry
· Gerry agreeable to quarterly meetings with Executive Board.
· Will invite him to meeting of first month of each quarter and ask for
more if it is felt needed. [Gerry has agreed to attend meetings on the following
dates: 9/24, 1/2, 3/36, 6/24. He suggested that members of the Administrative
Team also attend].
--Ask him to re-visit key issues of the LAUC-I Ad Hoc Committee.
[Discussion: Need to reach out to membership and ask them what they want us
to discuss. Dialogue needed with membership on their reaction to Gerry's appearance
at Aug. 12 General Membership Meeting. Differences noted on membership participation
at July 5 and Aug. 12 General membership meetings.]
· Steve will email membership that we are meeting with Gerry.
Faculty Senate Committees appointments
· Steve distributed the list of volunteers with his recommendations
for the 2001/2002 openings. The appointments will be:
--Judy Bube, Action Committee on Courses
--Anne Frank, Action Committee on International and Continuing Education [Steve
originally recommended the incumbent Angela Yang, but it was suggested that
someone else should be given the opportunity and Anne Frank was substituted]
--Jennifer Jacobs, Action Committee on Student Affairs
--Roumiana Katzarkov, Advisory Panel on Undergraduate Scholarships
--Cathy Palmer, Action Committee on Teaching [Cathy is incumbent and had been
asked to continue]
--Rochelle Minchow, Committee on Educational Policy
· Joan suggested we talk with Gerry about his views on the Faculty Senate
Committees.
Potential LAUC-I Issues
· Annual Plan.
· Review process and suggestions for the Library Review Committee.
--Meeting/workshop on review process to familiarize new librarians with the
process and aid all to be conducted by the Library Review Committee.
--FAQs be posted on LAUC-I web site.
--Get samples of both positive and negative annual reviews.
Minutes from August 15 Meeting approved with corrections
· Rochelle Minchow noted as absent.
· LAUC-I General Membership meeting scheduled for September 24 was later
changed to a meeting of the Executive Board.