The charge to the AdHoc Committee to Evaluate Professional Development Funding Process was

• To analyze and identify problems or areas of concern with the current process for distributing professional development funds and
• To make recommendations on possible changes to the system.

The Committee compiled a list of problems and concerns with the present system. These issues were discussed at the LAUC-I membership meeting in October 2001. The final list includes those issues as well as issues communicated to the Ad Hoc Committee by Library Administration.

• There is a significant time lag between travel expenditures and actual reimbursement.
• The current system of reimbursement does not facilitate direct payment of airfare, registrations, etc.
• The current system of allocation creates problems with the reimbursement schedule for travel occurring early in the fiscal year.
• The amount of professional development support is not predictable from one year to the next.
• Reimbursement procedures are complex and governed by several layers of bureaucracy.
• The current systems lack flexibility to maximize funds through special airfares, early registrations, etc.

• The current system involves excessive paperwork.
• The formula for distribution is confusing and time-consuming to apply correctly.
• The current system requires mid-year recalculation of tier amounts.
• The current system creates problems during end of year fiscal closing and does not facilitate carry over of unallocated funds.

• The difference between Administrative travel guidelines and budget and Professional Development funds and budget are not well understood.
• There is misunderstanding about the availability and use of training funds
• There is a lack of awareness of funds that are available from campus and other external agencies.
• There is a need for another category of funds for activities like workshops, which don't fit into either administrative travel or professional development.

Distribution issues:

• Would a flat amount allocation be more efficient than the tier system?
• Librarian accountability for funds received is unclear and inconsistent.
• If the allocation and distribution is tier-based -- there is a need for clear criteria, which specifies what activities are appropriate for different tier categories.
• The current method lacks flexibility to cover multiple requests and ongoing commitments.

• There is a need for clear definitions of the appropriate use of different types of funding (administrative, professional development, and training).
• There is a need for clear written guidelines on which form to use to request support and to request reimbursement.
• There is a need for clear criteria which specifies which activities are covered by what funds.
• There is a need for a web-site for Professional Development.

• The funds are used for activities in support of the review criteria (I-IV, not just II-IV).
• There are clearly articulated criteria for how the money can be used, what activities, materials, etc
• There is some degree of oversight and accountability for how the money is used by each individual within each year (e.g., each librarian submits a report about how the money was used).
• There is an opportunity for the RI to have input into the librarian’s decision-making about what activities to use the funds for, especially within the context of the librarian’s annual plan.

In an effort to learn how other UC campuses distributed professional development funds the Committee prepared and administered a survey to the other LAUC divisions to ascertain the following:

• Models and methods of distributing professional development funds.
• Methods of allocating administrative support funds for travel or professional development.
• Amount of supplemental funding (over the MOU required amount) provided by the University Librarians and/or Library Administrations.

The results showed that most campuses (seven) are using a flat-amount distribution method with each librarian getting the same amount. Two campuses, Irvine and Santa Barbara, use a tier method that bases the amount awarded on the level of participation. In addition, on almost all campuses the amount negotiated through the MOU is supplemented by Library Administration. The amount supplemented however varies from campus to campus. The highest supplement is at UC-San Diego where the supplement is an additional 1,000.00 per librarian above the MOU amount. (All campuses indicated that there were additional administrative funds for travel but most were unclear on how much this amount was per year.)

There was wide variation among campuses in the application process, forms used, and reimbursement process. Five campuses use one form for both professional and administrative travel requests and reimbursement. Most campuses do not need to adhere to a calendar for receiving professional development funding requests because they use the flat-amount method. Only UC-Irvine has a deadline for turning in request forms. The others operate on a fiscal year calendar and forms are submitted throughout the year.

We also asked questions about the turn-around time for reimbursement and the amount of paper work and record keeping done by the Professional Development Committees. Turn-around varied from one week to 6 weeks. The majority of the responses were in the 2-week range.

On the majority of campuses, the bulk of the record keeping and paper work is done in the Library Business Office. One notable practice is at UC-Davis where the Administrative Assistant uses an Access database to keep track of how much each librarian spends on professional development. She sends each librarian a "Travel Summary- by Fund" report. This report shows how much was spent, how much was reimbursed, and how much is remaining for the year.

At two campuses, UC-Irvine and UC-Santa Barbara, the Professional Development committees are responsible for the majority of the processing of professional development requests. This is due, in part, to the tier system of allocation.

We also asked if librarians were required to submit a written report documenting their activities. Only UC-Irvine and UC-Santa Barbara have such a requirement. Most other campuses handle this with oral reports at department or division-wide meetings.

Although not part of our charge, one of our goals was to determine the actual amount of funding (MOU & supplement) that each librarian receives per year. However, we were not able to do this since many of the local LAUC professional development committee members were not sure of either the MOU amount or the supplemental amount. We were able to determine the amount mandated by the MOU for professional development by checking the MOU (http://www.ucop.edu/humres/contracts/lib/LibContract.pdf). This information is recorded in the attached survey results. However, we were not able to determine the total professional development budget for each campus.

Based on the concerns expressed by members of LAUC-I and Library Administration we recommend that LAUC-I and Library Administrative consider the following:

1. Discontinue the use of the base and tier method of allocation in favor of a flat-amount per librarian method. This change will greatly simplify the process for both the Library Professional Development Committee and Library Business Office. It would also allow for a more flexible calendar and a more predictable funding pattern.

 

2. The LAUC-I Professional Development Committee should develop a policy and procedures document to fully describe and guide the professional development funding within the UCI libraries. This document should address the following:

• Specific criteria for how the funds can be used for activities in support of review criteria I-IV .
• Professional development activities should be discussed as part of the librarian annual plan process in consultation with the librarian's review initiator.
• Methods for ensuring oversight and accountability for how the funds are used by each librarian. Consider elimination of the requirement for librarians to provide a written report of their activities to the Professional Development Committee. Instead urge all Department Heads and AULs to encourage librarians to give feedback on their activities within their Departments and Divisions.

1. The amount allocated per librarian should be sufficient to cover the expense of one major conference per year--at least $1,200. This amount is comparable to the allocation received by librarians at UC-Berkeley, UC-San Diego, and UC-San Francisco.
2. Because not all librarians will use their full allocation, unused funds should be carried over from one year to the next in an overall professional development account (not per individual librarian).
3. If unused money cannot be carried over from one fiscal year to the next, we recommend that these funds be used to cover in-house professional activities and speakers, or mentorship activities and speakers.
4. LAUC-I should work with the Library Business Office to investigate the possibility of direct payment of conference registrations and airfare to help ease the financial burden of conference attendance on librarians.
5. We recommend the use of one form for all types of travel requests. This would address the confusion we now have with multiple forms.
6. The Library Business Office should implement a reporting mechanism for librarians which tracks the use of their allocation (based on the UC Davis model).

1. Are your professional development funds distributed and administered by your LAUC division? If not, who does this?
UCB	The LAUC-B treasurer identifies librarians who are eligible-- keeps the roster up-to-date and forwards it to the Business Office. The Professional Development has nothing to do with this
UCD	Yes, the LAUC-D Professional Activities Committee (PAC) handles it. They et the allocation and divide it up and signs off on the request. Library Administration does the record keeping and keeps the spreadsheets
UCI	Yes, the Professional Development Committee collects the requests and figures the tier amounts. The Library's Business office tracks the funds and handles the reimbursement.
UCLA	MOU divided equally by all librarians which totals about $625 per librarian using the funds. (Not all librarians request funding). Administered by LAUC. The Library Business Office tracks the funds and handles the reimbursements
UCR	MOU + additional amount from UL - in 2001-02 total is $692.00
UCSB	Yes. MOU and any supplementary funds. (Meets with UL to discuss funding for that year. The UL may or may not agree to supplement.)
UCSC	Yes
UCSD	The Library's Business Office tracks the funds. LAUC-SD R&PD allocates the funds provided as per the MOU equally to all librarians and Library Administration supports professional development with an additional $1,000.00 per librarian annually.
UCSF	The Professional Development Committee tracks how much money is available but does not give approval for how funds are spent or for reimbursement. The Library Administration is responsible for distributing the funds.

2. What constitutes professional development activity at your institution? Does your library have a philosophy or mission statement that reflects this?
UCB	It is fairly open but is for participation in professional activities, which will contribute to both individual professional development and the mission and goals of campus libraries.
UCD	There is no written philosophy or mission statement, only guidelines. Broad- does not have to be directly related to one's job, can be an educational workshop
UCI	As stated in our guidelines "Professional development funding is intended to support and encourage excellence in professional contributions and meaningful professional development activities on the part of LAUC-I members" Funds can be used for travel, conference registration, educational courses and professional development materials, i.e., purchase of books and software.
UCLA	Travel, conference registration, educational or other suitable purposes of choice.
UCR	Travel & conference attendance. A distinction is made between professional development and research activity.
UCSB	This topic is currently under discussion. Do not want to deny too many requests, so have a liberal definition (ex. a grand jury training session used travel money). In practice as long as the AUL signs off on the request, it is o.k. No formal mission statement, but all librarians are expected to be involved at the national or local level in events that support their profession.
UCSC	Very loose definition: travel, research, and creative work. No mission statement.
UCSD	Typically the funds are used for conference attendance, travel and training that an individual librarian determines will be appropriate for their professional development. There are no written policies or guidelines. If a question should arise, determination of appropriate use of these funds is at the discretion of the librarian's Dept Head.
UCSF	Policy states that funds support attendance and participation in conferences, seminars, and continuing education activities directly related to work activities. They have a policy that states this.

3a. Please describe the allocation process for LAUC- Professional Development funds: *Note: Funds -- Total amount as mandated by the MOU*: -- Amount supplemented by Library Administration above the MOU *MOU amounts are taken from http://www.ucop.edu/humres/contracts/lib/LibContract.pdf
UCB	She did not have the total MOU amount (check the MOU) Library Administration supplemented an additional 800.00 per librarian over the MOU (Amount mandated by MOU: $46,440.00)
UCD	MOU -- 25,660 last year each librarian received 575.00, this year 540.00 Administration supplemented to account for new librarians Admin supplemented to bring it back up to 575.00. (Amount mandated by MOU: $22,680.00)
UCI	MOU- 19,980. Administration supplemented it this year to a total of 37,125. Each year this is negotiated with Administration Each librarian received a base amount of 305.00 and were eligible for a tier allocation (Amount mandated by MOU: $19.980.00)
UCLA	$55k is the professional development budget - basically little is subsidized by UL. Approximately 125 librarians. (Amount mandated by MOU: $55,080.00)
UCR	Not sure of MOU amount - total budget is $18k including $6k of MOU - has been standard amount for last several years (Amount mandated by MOU: $17,820)
UCSB	MOU amounts: last year 300 per person; new MOU 400-500 Last year total from MOU: 14,000. Spent 17,500. Discusses funding with UL each year. UL has ultimate decision in how much is funded. (She is very supportive and tries to provide as much as possible.) (Amount mandated by MOU: $15,660.00)
UCSC	$900 total per year per person (can’t remember what is MOU amount; last year the UL added an additional $200 due to two ALA’s in one physical year.) (Amount mandated by MOU: $12,960.00)
UCSD	Our MOU allocation is $18,900.00. R&PD reviews the number of librarians (57 this year) and authorizes the distribution of these funds equally to all librarians. Library Administration supports professional development with an allocation of $1,000.00 per librarian annually, above and beyond the MOU funds. (Amount mandated by MOU: $18,900.00)
UCSF	UCSF gets the amount mandated by the MOU and that amount is supplemented by the Library Administration each year. The amount varies each year depending on how much money is available from the Administration but the goal is to pay for one national conference (Medical Library Association) and one continuing education course ($250.00) each year. (Amount mandated by MOU: $5,940.00)
3b. Number of librarians on staff and Number of librarians eligible for funding
UCB	115 librarians all 115 eligible for funding
UCD	45 librarians and all are eligible for funding, both unit and non-unit
UCI	55 librarians (this includes vacant lines) All are eligible, both unit and non-unit
UCLA	Approximately 125 librarians - does not include AULs.
UCR	Approximately 28 librarians are eligible – 38/39 in LAUC but some on soft money and others are AULs
UCSB	40 librarians on staff in 2000/01 (35 are unit librarians). Unit and non-unit librarians are eligible for funding, including AUL and UL.
UCSC	33 librarians on staff, 3 are not eligible. (The two AULs and the UL are not eligible)
UCSD	There are 57 LAUC members who receive funding.
UCSF	All 10 librarians receive funding.
3c. Can unused funds be carried over year to year?
UCB	Yes they have been rolling over the money into a general fund -- this helps supplement the amounts per librarian each year
UCD	No, unused funds are re-distributed to other librarians in the same year using a percentage allocation based on level of activity
UCI	This year we were allowed to carry over the amount of 5,792 which was unused last year. This was added to the total. This was a one time only carry-over. We do not usually do this.
UCLA	No, unused funds are redistributed to other librarians in the same year
UCR	No
UCSB	No. Unused portions are re-allocated. UL is consulted prior to re-allocation. There are some "equity" issues involving people who do travel early (Sept.), then don’t travel again because they have used their allotment. However, they would have traveled again if more funds were available. Once a check has been cut for a particular trip, the account for that trip cannot be re-opened. In other words, "leftover" funding cannot be applied to that trip even if initial funding did not cover all expenses.
UCSC	No. Redistribute unused funds at end of year.
UCSD	R&PD funds from the MOU allocation are carried over from year to year. I will double check about what happens with the Library Admin funds.
UCSF	Yes, but the funds don't follow an individual.
3d. Criteria for funding?
UCB	Everyone gets the same amount regardless of level of activity.
UCD	Lump sum for everyone. Then the unused amount is divided up based on activity level: 50 % -- chair or secretary of committee 25% -- committee member 15% -- attendance only
UCI	Everyone is eligible for the base amount. Additional tier funding is based on level of participation. These activities are eligible for Tier 1 funding: Chair/officer of a society/committee Chair/moderator of a conference session Presenter of a conference paper Junior librarian (Assistant I - Assistant IV) These activities are eligible for Tier 2 funding: Committee member Continuing education course The tier amounts vary depending on the Toa money available and total number of requests. Tier 2 awardees are funded at two-thirds the level of Tier 1 applicants (for example, if Tier 1 awards are $750, then Tier 2 awards will be $500).
UCLA	Everyone is eligible for the lump sum. Amount is not based on level of activity. - see www.travel.ucla.edu & www.library.ucla.edu/committees/laucla/proffdev/funds02.htm
UCR	Participation - librarians submit justifications based on priorities for year
UCSB	AUL determines whether or not receives administrative funding or is submitted for LAUC funding.
UCSC	Travel and conferences first are funded first, then research.
UCSD	There is informal discussion with the review initiator concerning the librarian's participation in a particular activity. Once that happens, the librarian makes a request to the Business Office at least 30 days in advance of the activity
UCSF	Librarians make their own decisions about what to participate in keeping the training and travel policy in mind.
3e. Allocation method: flat amount or other method?
UCB	Flat amount -- each librarian gets the same amount regardless of level of involvement
UCD	Flat amount. Unused amount distributed to librarians on a percentage basis based on level of activity: 50% for chair or secretary of committee 25% for committee members 15% for attendance only
UCI	Base amount for everyone and then additional tier amounts based on activity level.
UCLA	Flat amount -
UCR	Flat amount
UCSB	4 Tiers: Base (MOU + suppl.): For attending event. (Years ago was $300; last year base=$412; now 300 + 200 suppl.= $500 total per person. Currently under discussion because of new MOU: base may become $600 per person.) Tier 1: (MOU + lower suppl.--$200 last year): Committee member, Discussion Group chair, presentation, poster session. Tier 2: (MOU + medium suppl.--$300 last year) Committee chair Tier 3: (MOU + highest suppl.--$400 last year) President Per diem for LAUC funded activities: granted only for those days individual serves on a panel, chairing or attending a committee meeting.
UCSC	Flat—except for redistribution in which junior librarians get more than seniors (complicated formula).
UCSD	Flat - each librarian gets the same allocation.
UCSF	Each librarian gets the same amount. It varies each year. They get a quarterly report that tells them how much of their money they have used.
3f. Do department heads get more money?
UCB	Not, not out of the PD funds but they get other types of travel funds
UCD	No, not from the PD money. They have a separate pot of money for travel
UCI	No
UCLA	No.
UCR
UCSB	No. Dept. heads are not differentiated from unit librarians.
UCSC	No
UCSD	No.
UCSF	No.
3g. Application process -- use forms?
UCB	Any librarian who expects to be reimbursed for professional travel activities must submit an application. With signatures of supervisor, etc.
UCD	One form is used for all kinds of travel-- both administrative and Professional Development travel
UCI	There is a Professional Development request form. One form must be submitted for each activity. Must be signed by supervisor, department head, AUL, and AUL for Human Resources.
UCLA	Librarians do not have to apply. Travel reimbursement forms are submitted after travel is completed.
UCR	Internal memos are sent in response to call for needs at beginning of fiscal year
UCSB	One form is used for both LAUC and administrative funding—two sided. Form works well. Need to attach description of meeting, application, verification of activities that qualify for supplemental funding. Should fill out form even for release time, but not everyone does so. Committee doesn’t see the form if only release time is involved   Applicant submits paperwork to supervisor (usually is a dept. head). Dept. head submits to AUL who makes decision if Administrative funding can be used, or if it goes to LAUC committee. If AUL doesn’t fund as administrative, AUL sends to LAUC PDC committee. LAUC PDC sends to UL. (UL’s office makes copies for Library & business office) UL sends form back to LAUC PDC committee
UCSC	One request form for professional development funds and administrative. (Have a check-box at top.) Need to fill it out before travel.
UCSD	One form is used for all travel, conference attendance etc., whether covered by administrative travel or professional development funds. The form goes to the Library Business Office via the individual library's administrative asst.
UCSF	They submit a Travel & Meeting Request form (to the Business Office?).
3h. Calendar and/or deadlines for applications?
UCB	Not recently because of the flat amount
UCD	Real flexible -- can send in requests at any time and can send in as many as needed
UCI	Yes. The Professional Development Committee sends out a call with a deadline. In response to this Call, librarians may submit a Librarian Request for Professional Development Support form for each activity planned for the entire fiscal year.
UCLA	Deadline for submitting receipts for reimbursement based on the fiscal year.
UCR	Fiscal year
UCSB	Deadline towards end of fiscal ear. If someone forgets to fill out the form before travel, they can fill it out even after they have traveled. However, need receipts to get refunded. Towards April, start "pulling" their money, so they need to report then. Wanted to see how many people were turned down for funding, but couldn’t track that. Keep a paper file per person.
UCSC	Very loose--everything needs to be turned in by June 1.
UCSD	Travel request needs to be submitted 30 days in advance of the activity.
UCSF	Can be submitted at any time. Often depends on the timing of the event.
UCR	Any time during the year
4a. Please describe the reimbursement process for Professional Development activities
UCB	Reimbursement requests must include a copy of the approved travel request. All requests for reimbursement, with original receipts attached, must be submitted to the Library Business Office within fifteen (15) days after returning from the meeting/event and must conform to campus guidelines on travel.
UCD	Must submit an expense report form with receipts to the Library Personnel Office within 5 working days of trip completion. Librarians who want to be eligible for additional year-end funding must submit a travel reimbursement for each trip
UCI	All receipts should be submitted to the Library Business Office within 30 days of return to the Library from the professional activity.
UCLA	Usually quick, streamlined process. Direct payment of registrations & airfare can be made by Library Business office if one uses the UCLA Travel office. Librarians submit travel forms that detail activity accounting information.
UCR	- Usually about 4 weeks after attendance of conference or completion of travel - Library can prepay registrations up to allocation limit and has relationship with two travel agencies.
UCSB	(See answers to specific questions below.)
UCSC	(See answers to specific questions below.)
UCSD	Librarian submits a reimbursement form and required documents to the Library Business Office via the individual library's administrative asst.
UCSF	They submit a reimbursement request to the Library's Business Office.
4b. Turn around time for reimbursements?
UCB	Could take between 6-8 weeks –
UCD	One to two weeks. Can be longer at year end.-- with fiscal closing.
UCI	Varies widely. Could be as much as 2 months
UCLA	2-4 weeks
UCR	Doesn't seem to be a problem - about 4 weeks
UCSB	Varies: 1.5 weeks to 4 months even if paperwork is complete. The delay occurs after the request leaves the library. Sometimes are able to expedite the process for junior librarians.
UCSC	Usually less than a week.
UCSD	Can be as short as 2 weeks, reliably within the pay period if librarian submits documentation promptly.
UCSF	Within 2-3 weeks of submitting the reimbursement request.
4c. Direct payment of registrations, airfare, etc. by the library?
UCB	No. They are trying to work out direct payment of airline tickets
UCD	No
UCI	No.
UCLA	-Yes. Uses UCLA Travel Office for airfare. Library Business Office pays bills. Can also sometimes prepay conference registration.
UCR	Yes
UCSB	Rare for Professional Development travel.
UCSC	Possible, but rarely done.
UCSD	Yes.
UCSF	Airfare only. In order to do this, they must go through the campus travel office who add a $20.00 transaction fee and who do not always get the lowest fares so most librarians make their own arrangements.
4d. How much of the paperwork and record keeping is done by your business office:
UCB	All of it
UCD	All of it. The Administrative Assistant had a database/spreadsheet. She keeps track of what each librarian spends, etc. She sends each librarian a report "Travel Summary- by Fund" This report shows how much was spent, how much was reimbursed, etc.
UCI	The Business Office does most of this after the requests have been turned in.
UCLA	- All paperwork is done by the Business Office
UCR	Done by Library Budget Office or AA in UL's Office
UCSB	Some.
UCSC	Paperwork and record keeping done by business office (a wonderful long-term employee.)
UCSD	By an Administrative Assistant in the Library's Business Office.
UCSF	Almost all.
4e. How much of the paperwork and record keeping is done by your LAUC PD committee
UCB	None is done by the PD Committee. The LAUC-B treasurer maintains the roster of librarians
UCD	PAC keeps a copy of the travel requests forms only
UCI	Signs off on the requests and chair makes an annual report to the LAUCI-I Executive Board. Committee also figures the tier amounts
UCLA	None.
UCR	Signs off on allocations
UCSB	Most. Spends approximately 25-30 hours per year in processing requests.
UCSC	Makes sure forms are complete, signs off on forms and sends to Business Office Librarian submits form to supervisor. Supervisor submits to Dept. Head. Dept. Head submits to LAUC. LAUC submits to AUL. AUL sends to Business Office. Business Office makes sends a copy back to LAUC.
UCSD	The administrative asst. in each library helps complete the form (keeping one copy) and collect the documentation in an organized way. All other paperwork and record keeping is done by the Library Business Office.
UCSF	The LAUC PD committee (one person) reviews a quarterly budget report and reports to others how much is available to them.
5. What responsibility does the librarian have to account for funded activities? Submit a report or other method?
UCB	No written report required. There is an expectation that at the next department of division meeting the librarian will give a brief oral report of the conference or activity
UCD	No requirement for written report.
UCI	All librarians awarded professional development funding are strongly encouraged to submit a brief report to the LAUC-I Professional Development Committee stating the nature of the activity and the most significant outcomes or issues that may be of interest to colleagues. During the last few years we have been using Brown Bags for librarians to report on their activities.
UCLA	- Besides supporting travel form, other reporting depends on the unit. This year there was a Program Committee event where librarians come to report on special conferences & activities.
UCR	none
UCSB	Attempted to have librarians submit report, but not enforcement. Long ago, an event wouldn’t be funded unless a report was submitted.
UCSC	Turn in receipts and registration form. Only submit a report if have received money for a project.
UCSD	Varies department by department. At the Biomed Library, the expectation is that the attendee will be able to provide a verbal report on the activity.
UCSF	Not strict, but they are considering requesting an oral report at their monthly LAUC meeting to share information.
6a. What other sources of funding are available for professional development and travel? Administrative funds: Amount and who is eligible
UCB	This past year there was 85,000 for administrative travel -- all librarians are eligible The same form is used to request this funding
UCD	Do not know the amount but it is used a lot. Some very expensive conferences are supported both by PAC funds and Administrative funds All librarians are eligible to request Admin. funds
UCI	There is administrative funding available to all librarians. Amount is unknown.
UCLA	The amount of administrative funding varies. If a librarian is asked to attend a meeting it is paid out of administrative funding.
UCR	- some grants from the campus or money may be available that is tied to an assignment - similar to Administrative travel
UCSB	New UL last year. Committee for Professional Development is currently charged to write up guidelines for administrative travel. An activity can be funded using a combination of administrative and LAUC PDC funds. (You’re going anyway, but we will give you X amount if you attend/do this while you are there.) Amount: As determined. Eligibility determined in discussion between UL, Dept. Head, and individual.
UCSC	If approved, pay for everything. Receipts needed. All librarians are eligible. If representing UCSC—usually for other UC meetings at discretion of UL.
UCSD	There are administrative funds available for various purposes. Each AUL and Dept Head is aware of these resources and can suggest and/or authorize appropriate use of whatever funds are available. Generally if a librarian is required to attend an activity, the funds come from administrative travel or some other source. If a librarian chooses to attend an activity, the expectation is that they will use their professional development funds.
UCSF	They have administrative funds to support some activities.
6b. Allocation and distribution method
UCB	The same form and reimbursement process is used as with the PD funds
UCD	The same travel request form is used -- and all the same signatures are required
UCI	Librarian fills out a "Administrative Request Form" All request s have to be approved by the Department Head, AUL and UL
UCLA
UCR	Nothing special noted
UCSB
UCSC
UCSD	Librarian asks department head. Department head asks their boss.
UCSF	Administrative funds are put in a pot and divided by the number of positions.
UCR	Not a big practice
6c. Other sources of travel funds -- please explain
UCB	Some have grants, or LAUC funding
UCD	Grants, Dept. Head funds, LAUC funds
UCI	Grants, LAUC
UCLA -	Librarians are encouraged to seek additional avenues of funding available via grants, etc. Sometimes there are additional funds made available via the Deans' offices in Schools of Law, Medicine, etc.
UCR	Some librarians who work on grants and soft money (i.e.) newspaper staff, are funded separately
UCSB
UCSC	None, except apply for grants like ACRL;
UCSD	Obtaining funds from other sources is always encouraged: grants (LAUC statewide and local R&PD, etc.), awards from professional societies, etc.
UCSF	None.
UCR	Not noted