LAUC-I Bylaws (last
revised June
2004)
ARTICLE |
I.
|
NAME AND AUTHORITY |
ARTICLE |
II. |
OBJECTIVES |
ARTICLE |
III.
|
MEMBERSHIP |
ARTICLE |
IV.
|
OFFICERS |
ARTICLE |
V. |
EXECUTIVE
BOARD |
ARTICLE |
VI.
|
MEETINGS |
ARTICLE |
VII.
|
COMMITTEES |
ARTICLE |
VIII. |
ELECTIONS |
ARTICLE |
IX.
|
PARLIAMENTARY
AUTHORITY |
ARTICLE |
X. |
AMENDMENTS |
ARTICLE |
XI.
|
BYLAWS |
ARTICLE |
XII. |
LAUC-I
ARCHIVES |
The Librarians
Association of the
Section 1. LAUC-I
shall serve in an advisory capacity to the Chancellor or Chancellor's designated
representative(s) and the library administration on professional governance
matters of concern to librarians at UCI.
Section 2. LAUC-I
shall advise the Chancellor or chancellor's designated representative(s)
and the
library administration on:
a.
Professional
standards, rights, privileges, and obligations of members of the Librarian
Series at UCI;
b.
The planning,
evaluation, and implementation of programs, services, and/or technological
changes for the improvement of services and collections in the UCI
Libraries.
Section 3. LAUC-I
shall maintain liaison and work actively with the Librarians Association of the
Section 4. LAUC-I
shall not advise the Chancellor or Chancellor's designated representative(s)
and
the Library administration with respect to matters that are covered by the
Memorandum of Understanding or otherwise subject to negotiation between the
University and any exclusive bargaining agent.
Section 5. LAUC-I, in
its advisory role, seeks to:
a.
Create a forum where
appropriate matters of concern to UCI librarians may be openly discussed;
b.
Promote the optimum
utilization of the professional skills, interests, and abilities of UCI
librarians;
c.
Encourage the
Chancellor and the University Librarian to consult with and inform LAUC-I on
matters that concern the interests of UCI librarians;
d.
Encourage and promote
the continuing education, professional development, and service excellence of
UCI librarians.
Return to Top
ARTICLE III.
MEMBERSHIP
Section 1. Membership
in LAUC-I shall consist of all persons in the University of California, Irvine
holding appointments half-time or more in the librarian series, or in any one of
the following titles: University Librarian, Associate University Librarian,
Assistant University Librarian, or in the same series or titles in an acting
capacity.
Section 2. From the
date of employment, all members shall be eligible to vote, to hold office, and
to serve as Members-at-large.
Section 3. Except as
otherwise specified in these Bylaws, all members shall be eligible to serve on
committees.
Section 4. Persons
employed in the University on less than half-time appointments and retired
LAUC-I members shall have affiliate membership. Affiliate members may
participate in general meetings of the Division, but may not make motions,
nominate candidates, become officers, or vote.
Return to Top
Section 1. The
officers of LAUC-I shall be Chair, Immediate Past Chair, Vice-Chair
(Chair-Elect), and Secretary.
Section 2. The terms
of office shall be one year, commencing 1 September.
Section 3. In the
event of a vacancy in the office of the Chair, the Vice Chair (Chair-Elect)
shall serve as Chair for the remainder of the term under the following
provisions:
a.
If the vacancy in the
office of the Chair occurs on or before 30 November, the Vice Chair
(Chair-Elect) shall fill the office until the expiration of the term 31 August.
For the next term, commencing 1 September, elections shall be held for the
positions of Chair, Vice Chair (Chair-Elect) and Secretary.
b.
If the vacancy in the
office of the Chair occurs on or after 1 December, the Vice Chair (Chair-Elect)
shall fill the office for the remainder of the term and shall succeed
himself/herself for the next term commending 1 September. Regular elections
under these circumstances shall be held for the positions of Vice Chair
(Chair-Elect) and Secretary.
c.
Regardless of when a
vacancy occurs in the office of the Chair, a Vice Chair pro tem shall be
appointed for the remainder of the term by the new Chair with the approval of the
Executive Board, from the membership
of LAUC-I.
Section 4. In the
event of a vacancy in the office of Vice Chair (Chair-Elect) or
Secretary, a
Vice Chair pro tem or Secretary pro tem shall be appointed for the remainder of
the term by the Chair from the membership of LAUC-I.
a. The appointment of
a Vice Chair pro tem or a Secretary pro tem becomes effective as soon as it has
been confirmed by a minimum of two-thirds of the Executive Board and the new
officers have been notified. Such confirmation may be oral but, if so, shall be
followed by a written statement of confirmation.
b. The pro tem officer
serves until the expiration of the term on 31 August.
c. In the case of a
vacant office of the Vice Chair (Chair-Elect), a Chair shall be elected at the
next regular election or at a special election for the term commencing 1
September (See Article IV Section 3c).
Section 5. The duties
of the Chair shall be as follows:
a.
Represent LAUC-I in
its communications with the University Librarian and library administration, and
the campus administration and community.
b.
Determine the will of
the membership and act in accordance with that will.
c.
Expedite LAUC-I
business in a manner consistent with the best interests of the membership.
d.
Bring to the attention
of the membership and the Executive Board any matters which require a LAUC-I
response or which may be of concern to LAUC-I.
e.
Report to the
membership regularly.
f.
Preside over meetings
of the membership and of the Executive Board.
g.
Create ad hoc
committees upon the advice and consent of the Executive Board.
h.
Participate in a
nonvoting capacity in the deliberations of any committee, except the Library
Review Committee, the Nominating- Elections Committee or other committees as may
be specified. Any committee may invite the Chair to attend any of its meetings.
i.
Provide annual
supplemental charges to the LAUC-I standing committees by October 1st.
j.
Prepares and
distributes agendas for the Executive Board and General Membership meetings with
the advice of the Executive Board.
k.
Nominate or appoint
LAUC-I representatives to LAUC Committees, with the advice and consent of the
Executive Board.
l.
Serve as a member of
the Executive Board of LAUC and report back to LAUC-I on all Executive Board
decisions and deliberations and perform the duties specified in the LAUC Bylaws
Article VI, Section 3.b.1) a) and b).
m. Serve as a delegate to
the statewide Assembly of LAUC.
n.
Designate alternate
delegates to the LAUC Assemblies from the
LAUC-I Executive Board in
the event that the regular delegates cannot attend.
o.
Prepare an annual
report of LAUC-I activities to be presented to the membership prior to 31 August
each year.
p.
Serve as liaison with
the Library Employees Association and/or other staff
groups.
Section 6. The duties
of the Vice Chair (Chair-Elect) shall be as follows:
a.
Serve as a delegate to
the statewide Assembly of LAUC if LAUC-I is allocated two or more delegates.
b.
Serve as a member of
the LAUC-I Executive Board.
c.
Assume the duties of
the Chair of LAUC-I in the Chair's absence or incapacity.
d.
Conducts the fiscal
affairs of LAUC-I in coordination with the Libraries' Business Office.
e.
Submits regular
financial reports to the Executive Board and the General Membership.
f.
Nominate or appoint
LAUC-I representatives to UCI Academic Senate Committees, with the advice and
consent of the Executive Board.
g.
Perform other duties
as assigned by the Chair.
Section 7. Duties of
the Secretary shall be as follows:
a.
Responsible for the
preparation and revision of minutes for meetings of the LAUC-I Executive Board
and General Membership meetings and distribute copies to the membership.
b.
Serve as a member of
the LAUC-I Executive Board.
c.
Serve as LAUC-I
liaison to LAUC in the performance of the duties specified in the LAUC Bylaws
Article VI Section 3.b.2) a) and b).
d.
Compile and provide
public access to a list of the officers and committee members of LAUC-I via the
LAUC-I Web site.
e.
Responsible for the
maintenance of the LAUC-I Web site and LAUC-I records with the assistance of
other assigned persons, as necessary.
f.
Perform other duties
as assigned by the Chair.
Section 8. Duties of
the Immediate Past Chair shall be as follows:
a.
Serves as member of
the LAUC-I Executive Board
b.
Serves as Chair of the
Nominating Elections Committee.
c.
Provides orientations
regarding LAUC and LAUC-I to new members of LAUC-I.
Section 9. An officer
may be removed from office for valid cause (see the current edition of Sturgis'
Standard Code of Parliamentary Procedures) by means of the following procedure:
a.
A petition requesting
removal of an officer that is signed by at least twenty-five percent of the
membership shall be directed to a member of the Executive Board. The petition
must specify the cause(s) justifying removal, and copies of the text must be
distributed to all members of the Executive Board, including the officer in
question.
b.
The member of the
Executive Board addressed in the petition shall call a meeting of the Executive
Board within seven calendar days at which time the complainants and the accused
officer are both given the opportunity to present their cases. This hearing
shall be announced in a message to the general membership and shall be open to
any member who wishes to observe. The findings of the hearing shall be
communicated to the membership.
c.
A two-thirds vote of
the membership (less the officer in question) shall be required in order to
remove an officer. The vote shall be by secret written
ballot.
Return to Top
Section 1. The
Executive Board shall consist of the Chair, the Vice-Chair (Chair-Elect), the
Secretary, the Immediate Past Chair, the Chair of the Library Review Committee,
the Chair of the Professional Development Committee, the Chair of the Academic
Librarianship Committee, the Chair of the Program Committee and the
Members-at-large, the number to be determined in accordance with Article
V.Section2.b.
Section 2. Members-at-large
a.
The term of the
positions shall be one year commencing on 1 September.
b.
The number of
Members-at-large shall be equal the number of additional LAUC-I Divisional
representatives to the LAUC Assembly (See LAUC Bylaws Article VII Section 2.b
and 2.c).
c.
In the event of a
vacancy in a position of a Member-at-large, the Chair shall appoint a
replacement with the approval of the Executive Board unless the vacancy occurs
within sixty days of the next regularly scheduled election.
d.
The duties of the
Members-at-large shall be as follows:
i. Serve as members of
the Executive Board.
ii. Serve as
Divisional representatives to the LAUC Assemblies. Normally the Members-at-large
alternate between Spring and Fall Assemblies.
iii. Serve as Liaison
to LAUC-I Representatives to UCI Academic Senate Committees, as LAUC-I
Membership Liaison, and/or assist the LAUC-I Chair in monitoring the completion
of LAUC-I action items.
iv. Perform other
duties as assigned by the Chair.
e.
A member-at large may
be removed from the position for valid cause (see the current edition of
Sturgis' Standard Code of Parliamentary Procedures) by means of the same
procedures specified for officers (see Article V. Section
2).
Section 3. The
Executive Board shall carry on the business of LAUC-I and take action to carry
out the LAUC-I objectives.
Section 4. Regular
meetings. There shall be held at least six meetings per year. In addition, the
Executive Board normally meets quarterly with the Library's Executive Council.
Meetings of the Board also shall be held at the request of the Chair or of any
two members of the Board.
Section 5. Five
members of the Board shall constitute a quorum.
Section 6. The
Executive Board shall advise the Chair and approve the appointment of all ad hoc
committees.
Return to Top
Section 1. Regular
meetings. There shall be at least four meetings per year, one during each
quarter.
Section 2. Special
meetings
a.
Special meetings may
be called by the Chair, the Executive Board, or by written request of
twenty-five percent of the membership.
b.
The Chair shall set
the date of such a meeting which shall be not more than one week from the date
of the receipt of the request.
Section 3. Quorum. A
quorum of the membership shall be at least thirty-three percent of the members.
Section 4.
Schedule.
a.
Regular and special
meetings shall be held between the hours of
b.
The Secretary shall
ensure that notification of the date, time, place and agenda of each regular and
special meeting made
available to the membership at least four days
prior to each meeting.
Section 5. Minutes.
Minutes of regular and special meetings of the membership shall be prepared by
the Secretary and made available to the Membership within one month following
the meeting.
Return to Top
Section 1. Except as
otherwise specified by these Bylaws, the general functions of each committee
shall be to recommend policies, principles, procedures, and criteria to the
LAUC-I membership in regard to:
a. Matters referred to
the committee from the Executive Board
b. Matters referred
from LAUC system wide committees; and/or
c. Matters identified
by the committee itself.
Section 2. In addition
to committees specified in these Bylaws, committees may be created by vote of
the general membership or by the LAUC-I Executive Board.
Section 3. Except as
otherwise specified by these Bylaws, all members of LAUC-I shall be eligible to
serve on all LAUC-I standing and ad hoc committees.
Section 4. All
committees shall meet at least quarterly, or more often as determined by the
chair of the committee, or at the request of two members of the committee or at
the request of the Executive Board.
Section 5. All
committee meetings with the exception of those relating to personnel matters
shall be open to the membership as observers.
Section 6. Committees
shall report to the LAUC-I membership regularly at a general meeting and at
other times as appropriate. If a committee's work is concerned with matters of
more than local interest, its chair shall send copies of all substantive reports
via the LAUC-I Chair to the chair of the related LAUC committee and to the
President of LAUC provided such reports have been approved by the LAUC-I
Executive Board.
Section 7. Standing
Committees
a. The elected
standing committees shall be Committee on Academic Librarianship; Committee on
Professional Development; the Program Committee and the Library Review
Committee.
b. The members of
standing committees shall select their chairs no later than 1 September. The
LAUC-I Secretary shall be promptly notified of their selection.
c. If an elected
member of a standing committee takes a leave of absence of less than six months,
this member shall have the option of resigning from or taking a leave of absence
from the committee.
d. If an elected
member of a standing committee takes a leave of absence of six months or more,
this member shall resign from the committee.
e. When an elected
member of a standing committee resigns from that committee the Executive Board
shall appoint a member pro tem, and a permanent replacement shall be elected at
the next regular election to fulfill the term of office.
f. When an elected
member of a standing committee takes a leave of absence from the committee, the
Executive Board shall consult with the membership of the committee and may
appoint a member pro tem to that committee to serve the duration of the elected
member's leave of absence.
g. The Executive Board
may at any time call a special election to select initial members of a new
elected standing committee that has been approved by the membership.
h. The terms of office
of standing committee members shall commence 1
September and shall
continue for two years with the
exception of the Library Review Committee (LRC) whose terms shall be three
years.
i. Efforts shall be
made to nominate candidates from all segments of the UCI Libraries and to assure
diversity of departmental representation where possible.
j. With the exception
of the Chairs of the standing committees, members of the Executive Board shall
not serve as members of standing committees. Other LAUC-I members shall not
serve simultaneously on more than one standing committee and shall not run for
more than one standing committee in the same election. Nothing in these
provisions shall preclude a member of the Executive Board from running for, and
being elected to an office or committee provided the term of office or committee
begins after the expiration of the member's term on the Executive Board.
k. Changes in the
number of members, terms of office, and charges of standing committees shall be
approved by the LAUC-I membership.
l. There shall be no
fewer than three elected members on any standing committee.
m. No Ex Officio
member of any standing or ad hoc committee shall serve as chair of that
committee unless otherwise stated in the charge of the committee.
n. The Executive Board
may appoint resource persons to standing committees on an annual basis to assist
the committee in fulfilling its charges. Such appointees shall be voting members
of the committee. No more than one
resource person may be appointed to each committee.
Section 8. Duties of
the Standing Committees
a. The Library Review
Committee (LRC). The LRC is a
standing committee elected by LAUC-I in accordance with the procedures set forth
in Section 360 and 210.4 of the Academic Personnel Manual, together with local
procedures approved by the University Librarian for their implementation.
(1). The LRC shall
consist of four members in the librarian series. Three of these members shall
have career status. The fourth member is not required to have career status but
shall have completed at least one successful academic review.
(2). The chair of LRC
shall be the member with career status who has served the longest on the
committee. If both members elected in the same year have career status, the
chair shall be the member who received the higher number of votes.
(3) No person shall serve consecutive
terms on the LRC.
(4). No two members
shall be from the same department. Efforts shall be made to nominate candidates
from all segments of the UCI Libraries.
(5) The LRC advises the University Librarian on
personnel actions, as applied to the Librarian series, including but not limited
to matters concerning appointment, merit increase, and
promotion.
(6) The LRC reviews
non-confidential matters regarding librarian review processes and advises the
LAUC-I Executive Board and general membership on these.
(7)
Each year's LRC shall submit an annual written report to the LAUC-I membership
by the end of the
fall quarter in the following year; the report shall include a statistical
analysis of the review actions.
b. The Academic
Librarianship Committee (ALC). The
ALC shall address matters relating to the academic status and professional
issues of librarians at the direction of or in consultation with the LAUC-I
Chair and the Executive Board. The
Committee shall also undertake other duties as directed by the LAUC-I Chair and
Executive Board.
c. Professional
Development Committee (PDC). The PDC shall monitor and provide leadership on
ongoing professional development and mentoring opportunities for LAUC-I members.
(1) Coordinate LAUC-I
activities associated with the LAUC (Systemwide) "Call for Research Proposals,
UC Research Grants for Librarians."
(2) Undertake other
duties as directed by the LAUC-I Chair and the Executive
Board.
d. The Program
Committee. The Program Committee
shall organize, advertise, and coordinate programs of interest to LAUC-I
membership at the direction of or in consultation with the LAUC-I Chair and
Executive Board. The committee shall also undertake other duties as directed by
the LAUC-I Chair and the Executive Board.
Section 9. Ad Hoc
Committees
a. Members of ad hoc
committees shall be appointed and vacancies filled by the Executive Board,
except as specifically stated in the motion creating the
committee.
b. Nominating
Elections Committee
(1) This Committee
shall be appointed by the Executive Board no later than October 1st.
(2) The Immediate Past
Chair of LAUC-I shall normally serve as Chair of the Nominating Elections
Committee.
(3) The members shall
prepare slates of candidates for office and shall act as an elections committee
in accordance with the provisions of Article VIII.
(4) Following the procedures described in
Article VIII, the Nominating Elections Committee shall hold the election before
the end of Spring Quarter.
(5) The date for the
LAUC-I elections will coincide with the date selected for the election of LAUC
officers but no later than June 30th of each
year.
Return to Top
Section 1. Election of
LAUC-I officers, Members-at-large, and standing committee members, including
members of the Library Review Committee, shall be held annually not later than
June 30th on the date determined by the Executive Board. This shall be the date
by which all ballots must be deposited with the chair of the Nominating
Elections Committee.
Section 2. The dates
for special elections shall be determined by the Executive
Board, and
shall be held as soon as practicable following the event which necessitates such
an election.
Section 3. Election
procedures for special elections and for runoff elections shall be the same as
for regular elections.
Section 4. Nominating
procedure
a. The Nominating
Elections Committee shall send to each LAUC-I member a form on which to indicate
interest for LAUC-I office or standing committee membership.
b. Whenever possible,
The Nominating Elections Committee shall present at least two candidates for
each office and standing committee vacancy to be filled.
c. The Nominating
Elections Committee shall obtain consent from the nominees prior to placing
their names on the ballot.
d. At least seven days
before the election, the Nominating Elections Committee shall present the slate
at a LAUC-I regular meeting. Additional nominations from the floor for all
offices and standing committees shall be accepted at this meeting.
Section 5. Election
Procedures
a. Election shall be
conducted by secret ballot.
b. At least seven days
before the date of the election, the chair of the Nominating Elections Committee
shall send a ballot to each member.
c. The ballot shall
contain:
1. An alphabetical
list of the candidates nominated for each office and standing committee
vacancies including their unit affiliation and the length of service for each
vacancy.
2. A biographical
sketch and brief statement of goals from each candidate for the Office of Vice
Chair (Chair-Elect), Secretary; Member-at-large, and Library Review Committee.
3. The roster of those
standing committee members continuing in office, listing the expiration date for
each term of office and the unit affiliation of each
member.
d. These ballots shall
include:
1. a statement
specifying the date by which the completed ballot shall be returned to the chair
of the Nominating Elections Committee;
2. instructions for handling and mailing
that the Nominating Elections Committee deems necessary to insure a secret
ballot.
e. Ballots not conforming to these
instructions shall be deemed invalid.
h. Not more than seven
days following the date of election, the chair of the Nominating Elections
Committee shall give written notification to the LAUC-I Chair on the results of
the election.
i. The LAUC-I Chair
shall insure that the members are promptly notified of the results of the
election.
j. In the event that the highest vote for any position is a tie vote, the candidates who received the tie vote (and only those candidates) shall be presented on a second ballot.
The current edition of
the Sturgis Standard Code of Parliamentary Procedure governs LAUC-I in all
parliamentary situations that are not provided for in its Bylaws or adopted
rules.
Section 1. Amendments
to the Bylaws may be proposed to the membership by the Executive Board or by any
member of LAUC-I.
Section 2. Amendments
proposed by members shall be submitted in writing to the Executive Board and
must carry the signatures of at least 10 percent of the membership.
Section 3. The
proposed amendment shall be discussed at a regular or special membership meeting
before it is submitted for ratification. The Secretary- shall be directed to
include the text of both the existing Bylaws article and section and the
proposed amendment in the announcement of the forthcoming meeting sent to each
member.
Section 4. Within ten
days after a proposed amendment has been discussed at a membership meeting, it
shall be submitted to a vote of the membership on a special mail ballot.
Section 5. An
amendment shall be considered ratified if approved by two-thirds of the valid
votes cast.
These Bylaws are
subject to review by the Committee on Committees, Rules, and Jurisdiction of
LAUC.
The Executive Board shall make provisions for the maintenance of LAUC-I Archives and Web site.