LAUC-I Bylaws (last revised June 2009)

1. Professional standards, rights, privileges, and obligations of members of the Librarian Series at UCI;
2. The planning, evaluation, and implementation of programs, services, and/or technological changes for the improvement of services and collections in the UCI Libraries.

1. Create a forum where appropriate matters of concern to UCI librarians may be openly discussed;
2. Promote the optimum utilization of the professional skills, interests, and abilities of UCI librarians;
3. Encourage the Chancellor and the University Librarian to consult with and inform LAUC-I on matters that concern the interests of UCI librarians;
4. Encourage and promote the continuing education, professional development, and service excellence of UCI librarians.

1. If the vacancy in the office of the Chair occurs on or before 30 November, the Vice Chair (Chair-Elect) shall fill the office until the expiration of the term 31 August. For the next term, commencing 1 September, elections shall be held for the positions of Chair, Vice Chair (Chair-Elect) and Secretary.
2. If the vacancy in the office of the Chair occurs on or after 1 December, the Vice Chair (Chair-Elect) shall fill the office for the remainder of the term and shall succeed himself/herself for the next term commending 1 September. Regular elections under these circumstances shall be held for the positions of Vice Chair (Chair-Elect) and Secretary.
3. Regardless of when a vacancy occurs in the office of the Chair, a Vice Chair pro tem shall be appointed for the remainder of the term by the new Chair with the approval of the Executive Board, from the membership of LAUC-I.

1. The appointment of a Vice Chair pro tem or a Secretary pro tem becomes effective as soon as it has been confirmed by a minimum of two-thirds of the Executive Board and the new officers have been notified.
2. The pro tem officer serves until the expiration of the term on 31 August.
3. In the case of a vacant office of the Vice Chair (Chair-Elect), a Chair shall be elected at the next regular election or at a special election for the term commencing 1 September (See Article IV Section 3c).

1. Represent LAUC-I in its communications with the University Librarian and library administration, and the campus administration and community.
2. Determine the will of the membership and act in accordance with that will.
3. Expedite LAUC-I business in a manner consistent with the best interests of the membership.
4. Bring to the attention of the membership and the Executive Board any matters which require a LAUC-I response or which may be of concern to LAUC-I.
5. Report to the membership regularly.
6. Preside over meetings of the membership and of the Executive Board.
7. Create ad hoc committees upon the advice and consent of the Executive Board.
8. Participate in a nonvoting capacity in the deliberations of any committee, except the Library Review Committee, the Nominating- Elections Committee or other committees as may be specified. Any committee may invite the Chair to attend any of its meetings.
9. Provide annual supplemental charges to the LAUC-I standing committees by October 1st.
10. Prepares and distributes agendas for the Executive Board and General Membership meetings with the advice of the Executive Board.
11. Nominate or appoint LAUC-I representatives to LAUC Committees, with the advice and consent of the Executive Board.
12. Serve as a member of the Executive Board of LAUC and report back to LAUC-I on all Executive Board decisions and deliberations and perform the duties specified in the LAUC Bylaws Article VI, Section 3.b.1) a) and b).
13. Serve as a delegate to the statewide Assembly of LAUC.
14. Designate alternate delegates to the LAUC Assemblies from the LAUC-I Executive Board in the event that the regular delegates cannot attend.
15. Prepare an annual report of LAUC-I activities to be presented to the membership prior to 31 August each year.
16. Serve as liaison with the library employee organization and/pr other staff groups.

1. Serve as a delegate to the statewide Assembly of LAUC if LAUC-I is allocated two or more delegates.
2. Serve as a member of the LAUC-I Executive Board.
3. Assume the duties of the Chair of LAUC-I in the Chair's absence or incapacity.
4. Conducts the fiscal affairs of LAUC-I in coordination with the Libraries' Business Office.
5. Submits regular financial reports to the Executive Board and the General Membership.
6. Nominate or appoint LAUC-I representatives to UCI Academic Senate Committees, with the advice and consent of the Executive Board.
7. Perform other duties as assigned by the Chair.

1. Responsible for the preparation and revision of minutes for meetings of the LAUC-I Executive Board and General Membership meetings and distribute copies to the membership.
2. Serve as a member of the LAUC-I Executive Board.
3. Compile and provide public access to a list of the officers and committee members of LAUC-I via the LAUC-I Web site.
4. Responsible for the maintenance of the LAUC-I Web site and LAUC-I records with the assistance of other assigned persons, as necessary.
5. Perform other duties as assigned by the Chair.

1. Serves as member of the LAUC-I Executive Board.
2. Serves as Chair of the Nominating Elections Committee.
3. Provides orientations regarding LAUC and LAUC-I to new members of LAUC-I.

1. A petition requesting removal of an officer that is signed by at least twenty-five percent of the membership shall be directed to a member of the Executive Board. The petition must specify the cause(s) justifying removal, and copies of the text must be distributed to all members of the Executive Board, including the officer in question.
2. The member of the Executive Board addressed in the petition shall call a meeting of the Executive Board within seven calendar days at which time the complainants and the accused officer are both given the opportunity to present their cases. This hearing shall be announced in a message to the general membership and shall be open to any member who wishes to observe. The findings of the hearing shall be communicated to the membership.
3. A two-thirds vote of the membership (less the officer in question) shall be required in order to remove an officer. The vote shall be by secret written ballot.

1. The term of the positions shall be one year commencing on 1 September.
2. The number of Members-at-large shall be equal the number of additional LAUC-I Divisional representatives to the LAUC Assembly (See LAUC Bylaws Article VII Section 2.b and 2.c).
3. In the event of a vacancy in a position of a Member-at-large, the Chair shall appoint a replacement with the approval of the Executive Board unless the vacancy occurs within sixty days of the next regularly scheduled election.
4. The duties of the Members-at-large shall be as follows:
   1. Serve as members of the Executive Board.
   2. Serve as Divisional representatives to the LAUC Assemblies. Normally the Members-at-large alternate between Spring and Fall Assemblies.
   3. Serve as Liaison to LAUC-I Representatives to UCI Academic Senate Committees, as LAUC-I Membership Liaison, and/or assist the LAUC-I Chair in monitoring the completion of LAUC-I action items.
   4. Perform other duties as assigned by the Chair.
5. A member-at large may be removed from the position for valid cause (see the current edition of Sturgis' Standard Code of Parliamentary Procedures) by means of the same procedures specified for officers (see Article V. Section 2).

1. Special meetings may be called by the Chair, the Executive Board, or by written request of twenty-five percent of the membership.
2. The Chair shall set the date of such a meeting which shall be not more than one week from the date of the receipt of the request.

1. Regular and special meetings shall be held between the hours of 8 a.m. and 5 p.m. on Monday through Friday.
2. The Secretary shall ensure that notification of the date, time, place and agenda of each regular and special meeting made available to the membership at least four days prior to each meeting.

1. Matters referred to the committee from the Executive Board
2. Matters referred from LAUC system wide committees; and/or
3. Matters identified by the committee itself.

1. The elected standing committees shall be Committee on Academic Librarianship; Committee on Professional Development; the Program Committee and the Library Review Committee.
2. The members of standing committees shall select their chairs no later than 1 September. The LAUC-I Secretary shall be promptly notified of their selection.
3. If an elected member of a standing committee takes a leave of absence of less than six months, this member shall have the option of resigning from or taking a leave of absence from the committee.
4. If an elected member of a standing committee takes a leave of absence of six months or more, this member shall resign from the committee.
5. When an elected member of a standing committee resigns from that committee the Executive Board shall appoint a member pro tem, and a permanent replacement shall be elected at the next regular election to fulfill the term of office.
6. When an elected member of a standing committee takes a leave of absence from the committee, the Executive Board shall consult with the membership of the committee and may appoint a member pro tem to that committee to serve the duration of the elected member's leave of absence.
7. The Executive Board may at any time call a special election to select initial members of a new elected standing committee that has been approved by the membership.
8. The terms of office of standing committee members shall commence 1 September and shall continue for two years with the exception of the Library Review Committee (LRC) whose terms shall be three years.
9. Efforts shall be made to nominate candidates from all segments of the UCI Libraries and to assure diversity of departmental representation where possible.
10. With the exception of the Chairs of the standing committees, members of the Executive Board shall not serve as members of standing committees. Other LAUC-I members shall not serve simultaneously on more than one standing committee and shall not run for more than one standing committee in the same election. Nothing in these provisions shall preclude a member of the Executive Board from running for, and being elected to an office or committee provided the term of office or committee begins after the expiration of the member's term on the Executive Board.
11. Changes in the number of members, terms of office, and charges of standing committees shall be approved by the LAUC-I membership.
12. There shall be no fewer than three elected members on any standing committee.
13. No Ex Officio member of any standing or ad hoc committee shall serve as chair of that committee unless otherwise stated in the charge of the committee.
14. The Executive Board may appoint resource persons to standing committees on an annual basis to assist the committee in fulfilling its charges. Such appointees shall be voting members of the committee. No more than one resource person may be appointed to each committee.

1. The Library Review Committee (LRC). The LRC is a standing committee elected by LAUC-I in accordance with the procedures set forth in Section 360 and 210.4 of the Academic Personnel Manual, together with local procedures approved by the University Librarian for their implementation.
   1. The LRC shall consist of four members in the librarian series. Three of these members shall have career status. The fourth member is not required to have career status but shall have completed at least one successful academic review.
   2. The chair of LRC shall be the member with career status who has served the longest on the committee. If both members elected in the same year have career status, the chair shall be the member who received the higher number of votes.
   3. No person shall serve consecutive terms on the LRC.
   4. No two members shall be from the same department. Efforts shall be made to nominate candidates from all segments of the UCI Libraries.
   5. The LRC advises the University Librarian on personnel actions, as applied to the Librarian series, including but not limited to matters concerning appointment, merit increase, and promotion.
   6. The LRC reviews non-confidential matters regarding librarian review processes and advises the LAUC-I Executive Board and general membership on these.
   7. Each year's LRC shall submit an annual written report to the LAUC-I membership by the end of the fall quarter in the following year; the report shall include a statistical analysis of the review actions.
2. The Academic Librarianship Committee (ALC). The ALC shall address matters relating to the academic status and professional issues of librarians at the direction of or in consultation with the LAUC-I Chair and the Executive Board. The Committee shall also undertake other duties as directed by the LAUC-I Chair and Executive Board.
3. Research and Professional Development Committee (RPDC). The PDC shall monitor and provide leadership on ongoing professional development and mentoring opportunities for LAUC-I members.
   1. Coordinate LAUC-I activities associated with the LAUC (Systemwide) "Call for Research Proposals, UC Research Grants for Librarians."
   2. Undertake other duties as directed by the LAUC-I Chair and the Executive Board.
4. The Program Committee. The Program Committee shall organize, advertise, and coordinate programs of interest to LAUC-I membership at the direction of or in consultation with the LAUC-I Chair and Executive Board. The committee shall also undertake other duties as directed by the LAUC-I Chair and the Executive Board.

1. Members of ad hoc committees shall be appointed and vacancies filled by the Executive Board, except as specifically stated in the motion creating the committee.
2. Nominating Elections Committee
   1. This Committee shall be appointed by the Executive Board no later than October 1st.
   2. The Immediate Past Chair of LAUC-I shall normally serve as Chair of the Nominating Elections Committee.
   3. The members shall prepare slates of candidates for office and shall act as an elections committee in accordance with the provisions of Article VIII.
   4. Following the procedures described in Article VIII, the Nominating Elections Committee shall hold the election before the end of Spring Quarter.
   5. The date for the LAUC-I elections will coincide with the date selected for the election of LAUC officers but no later than June 30^th of each year.

1. The Nominating Elections Committee shall send to each LAUC-I member a form on which to indicate interest for LAUC-I office or standing committee membership.
2. Whenever possible, The Nominating Elections Committee shall present at least two candidates for each office and standing committee vacancy to be filled.
3. The Nominating Elections Committee shall obtain consent from the nominees prior to placing their names on the ballot.
4. At least seven days before the election, the Nominating Elections Committee shall present the slate at a LAUC-I regular meeting. Additional nominations from the floor for all offices and standing committees shall be accepted at this meeting.

1. Election shall be conducted by secret ballot.
2. At least seven days before the date of the election, the chair of the Nominating Elections Committee shall send a ballot to each member.
3. The ballot shall contain:
   1. An alphabetical list of the candidates nominated for each office and standing committee vacancies including their unit affiliation and the length of service for each vacancy.
   2. A biographical sketch and brief statement of goals from each candidate for the Office of Vice Chair (Chair-Elect), Secretary; Member-at-large, and Library Review Committee.
   3. The roster of those standing committee members continuing in office, listing the expiration date for each term of office and the unit affiliation of each member.
4. These ballots shall include:
   1. a statement specifying the date by which the completed ballot shall be returned to the chair of the Nominating Elections Committee;
   2. instructions for handling and mailing that the Nominating Elections Committee deems necessary to insure a secret ballot.
5. Ballots not conforming to these instructions shall be deemed invalid.
6. The LAUC-I election day will usually coincide with the date of the LAUC elections.
7. All elections shall be by a plurality of the valid votes cast. Plurality is defined as one more valid vote than another candidate.
8. Not more than seven days following the date of election, the chair of the Nominating Elections Committee shall give written notification to the LAUC-I Chair on the results of the election.
9. The LAUC-I Chair shall insure that the members are promptly notified of the results of the election.
10. In the event that the highest vote for any position is a tie vote, the candidates who received the tie vote (and only those candidates) shall be presented on a second ballot.